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Tennessee Board of Regents (TBR) · 1 day ago

Upward Bound Program Assistant

Dyersburg, TN

Full-time

Onsite

Entry Level

$28K/yr - $34K/yr

3+ years exp

The Tennessee Board of Regents (TBR) is seeking an Upward Bound Program Assistant to provide clerical support for the Upward Bound Program. The role involves assisting staff, managing budgets, preparing reports, and planning travel events while ensuring effective communication with students and other stakeholders.

Higher Education

Responsibilities

Serves as assistant to staff in the Upward Bound program

Work with DSCC procurement & purchasing, business office and group travel staff

Prepare all reports and documents necessary for the programs

Prepare monthly student stipend report in Excel for stipend issue

Create, address and mail monthly student birthday cards for Upward Bound

Maintain and interpret budget files. Reconcile credit card invoices and cash expenditures

Prepare travel requests and travel expense claims. Interpret and implement DSCC travel and purchasing policies

Prepare travel contracts for program travel and determine appropriate spending procedures

Plan and arrange travel events for the academic year and summer program. This includes busing/transportation, hotel and venue reservations; purchasing of tickets for events, arrange meals, and other items as needed

Purchase and receipt of supplies for office, summer program, trips and events

Assist in educational and cultural field trips by driving students. Act as student chaperone for summer field trip (one week in July). Monthly cultural trips are no more than 1 time per month

Record and maintain all invoices and receipts of program activities and purchasing transactions

Responsible for managing the event notebook of planning for trip or event agenda, tickets, reservation confirmations, busing/transportation and mapping during trips

Responsible for maintaining the student database and assisting staff with inputting data

Answers incoming phone calls and directs the calls to the appropriate personnel

Maintain staff and program calendars and schedules

Receives and determines disposition of mail for the program

Assists visitors and provides any program information they may need

Assist Director in researching data required for the completion of grant proposals for UB

Assists staff in the gathering of data to complete the Department of Education’s Annual Performance reports for UB. Maintain and update of programs student database required for Dept. of Ed annual APR submission

Develop program presentation videos and slides

Maintain and update social media profile, i.e., Facebook with event announcements, event photos and program activities

Perform other duties as assigned

Qualification

Microsoft OfficeDatabase entryEvent planningVideo production softwarePurchasing experienceBasic camera skillsProfessional phone skillsSocial media managementNotary PublicCertified Administrative ProfessionalCommunication skillsOrganizational skills

Required

A minimum of a high school diploma required

Minimum of three years clerical office experience

Experience working with high school students

Valid TN drivers' license required

Experience making purchases through the use of purchase orders, etc

Ability to communicate effectively and professionally with internal staff, students, venue, vendor, business associates and the general public

Excellent planning, organizational, and communication skills

Professional phone and email skills

Computer skills including Microsoft office, Outlook, Excel, Word, PowerPoint, Publisher, database entry, and video production software

Basic camera skills

Preferred

Associate Degree or Vocational/Technical Diploma with coursework including computers skills, business English and bookkeeping preferred

Certified Administrative Professional certification, (CAP), Notary Public

Two - Three years' experience working with students that come from a low socioeconomic background

DSCC Banner, Jaggaer EProcurement Purchasing, Dynamic Forms Experience Preferred

Photoshop software, Photopia software

Benefits

Vacation and Sick Leave

14 paid holidays

Medical, dental, vision and life insurance

Retirement plans

Optional 401K and 403B Deferred Compensation Plans

Educational benefits for the employee and their spouse and dependents

State Employee Discount Program with over 900 merchants

Company

Tennessee Board of Regents (TBR)

TBR - The College System of Tennessee is the state’s largest public higher education system, with 13 community colleges, 23 colleges of applied technology (TCATs) and the online TN eCampus serving approximately 170,000 students.

Founded in 1972

Nashville, Tennessee, USA

51-200 employees