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Washington University School of Medicine in St. Louis · 1 day ago

Administrative Coordinator I - Pathology and Immunology

Washington University Medical Campus

Full-time

Onsite

Entry Level

$19.29/hr - $29.91/hr

2+ years exp

Washington University School of Medicine in St. Louis is seeking an Administrative Coordinator I for the Pathology and Immunology department. The role involves providing general administrative project and program support, coordinating daily tasks, managing budgets, and assisting with student and faculty communications.

EducationMedicalUniversities

Responsibilities

Coordinates and performs daily tasks to ensure functioning of administrative office. Assists in development/coordination of programs/projects

Assists with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; performs online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc

Provides advising (answering general questions) to students, faculty; enters/updates student registration and information into appropriate databases. Assists with new course listings, provides special formatting for course offerings, plans and administers student advising reporting process

Plans logistics and provides administrative support for program courses, meetings and events including all details associated with event; negotiates with vendors; oversees, troubleshoots and resolves special situations that arise during event. Manages event budget

Coordinates, manages and updates communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications

Provides some general administrative support including scheduling appointments, meetings and travel arrangements

Prepare for multiple conferences on a weekly basis

Accurately enter faculty schedules in Qgenda for 6 months at a time

Perform daily data entry accurately, timely, meeting deadlines, and with no errors

Performs other duties as assigned

Qualification

Administrative ExperienceComputer ApplicationsMicrosoft OfficeDetail-OrientedMultitaskingOrganizingOffice ProceduresSoftware ProgramMicrosoft AccessMicrosoft ExcelMicrosoft OutlookMicrosoft PowerPointMicrosoft WordInterpersonal Communication

Required

High school diploma or equivalent high school certification or combination of education and/or experience

Administrative (2 Years)

Preferred

Bachelor's degree

Computer Applications

Computer Literacy

Detail-Oriented

Interpersonal Communication

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Office Procedures

Organizing

Software Program

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.

Competitive health insurance packages with priority appointments and lower copays/coinsurance.

Take advantage of our free Metro transit U-Pass for eligible employees.

WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

We offer 4 weeks of caregiver leave to bond with your new child.

Family care resources are also available for your continued childcare needs.

Need adult care? We’ve got you covered.

WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.