Matthews Memorialization · 2 days ago
Office Coordinator
Kingwood, WV
Full-time
Onsite
Entry Level
2+ years expMatthews Memorialization is seeking an Office Coordinator to manage routine duties in the mail room and respond to service requests. The role involves operating print room equipment, maintaining supplies, processing mail, and providing guidance for office services.
Consumer Goods
Responsibilities
Operates printing machine and other print room equipment according to training and proper procedure. Provides training and instructions for other individuals in office services
Maintains and orders all supplies for the print room’s efficient operation and orders paper supplies for the entire facility. Keeps records of all jobs run and produces listing of same when required
Provides complete charge out information when required for detail time and material usage
Handles check requests for postage meter
Separates and processes incoming and outgoing mail in described manner. Delivers and picks up internal mail to and from departments, mail room, mail boxes, and other designated areas
Processes via CRT data base associated with mailing and pre-need services of department
Relieves telephone operator/receptionist at breaks and lunch time and coordinates this on an ongoing basis
Receives all service requests and assigns responsibility to appropriate personnel
Provides daily guidance, coordination and leadership to all aspects of office services to assure attainment of objectives
Maintains communications to all department levels in the division providing information & status of service requests
Coordinates and monitors all mailings to ensure that they are completed in a timely and economical manner
Additional duties as assigned
Qualification
Required
Associate's Degree in Secretarial Science or related field
2+ years of previous administrative or office experience; or equivalent combination of education and experience
Occasional travel either locally, nationally, and/or internationally may be required
Basic degree of proficiency in MS Office Suite, Outlook & Internet applications
Basic analytical, prioritizing, interpersonal, problem-solving, presentation, budgeting, project management (from conception to completion), & planning skills
Basic verbal and written communication skills (including analysis, interpretation, & reasoning)
Basic understanding and application of mathematical concepts
Ability to develop and maintain collaborative relationships with peers and colleagues across the organization, as well as, internal and external clients
Ability to work well autonomously and within a team in a fast-paced and deadline-oriented environment
Ability to work with and influence peers and management
Self-motivated with critical attention to detail, deadlines and reporting
Ability to work overtime as necessary
Regularly required to stand; walk; sit; and talk, hear and see
Regularly/Occasionally lift and/or move up to 10 pounds
Preferred
Bachelor's Degree preferred
Company
Matthews Memorialization
As a leader in the Memorialization industry, Matthews is committed to helping our customers grow their businesses and helping families move from grieving to remembrance by providing products of superior craftsmanship, and programs and services that help families in their time of need.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Julia Qualiotto, SHRM-CP
Human Resource Business Partner
Company data provided by crunchbase