Apply on Employer Site

FirstCall Group · 1 day ago

Payroll Coordinator

Austin, Texas Metropolitan Area

Full-time

Hybrid

Entry, Mid Level

2+ years exp

FirstCall Mechanical is a leading provider of commercial and industrial HVAC, building controls, electrical, and plumbing services. The Payroll Coordinator is primarily responsible for overseeing the accurate and timely execution of payroll functions while supporting various HR Operations responsibilities such as compliance and employee data management.

CommercialHeating Ventilation and Air Conditioning (HVAC)Industrial

Hiring Manager

Macy Holdcraft

Responsibilities

Facilitate weekly and semi-monthly multi-state payroll processing, working cooperatively with managers, HR, and the finance department to ensure accuracy and on-time reporting and related data integrity

Maintain accurate payroll information by collecting, calculating, and entering data

Ensure payroll complies with federal, state, and local payroll laws and regulations

Ensure accurate calculation, withholding, and submission of federal, state, and local payroll taxes in compliance with applicable laws and deadlines

Handle employee inquiries regarding payroll

Identify opportunities to streamline payroll processes and implement improvements for greater efficiency and accuracy

Work closely with HR to ensure timely updates on new hires, terminations, salary adjustments, and other employee changes

Manage HRIS data for accuracy and provide regular and ad hoc reporting

Assist with year-end reporting, including W-2s and ACA

Assist with employee data, payroll, and benefit audits

Manage regulatory filings such as EEOC and worksite reporting

Stay updated on changes in payroll laws, tax regulations, and company policies

Proficiency with MS Office, HRIS, and benefit databases

Experience with Paycom is awesome, but not mandatory

Must be extremely detail-oriented, have excellent follow-through, and take initiative

Reliable with adherence to confidentiality

Proven ability to meet deadlines and be comfortable with high-pressure work

Qualification

Payroll processingHRIS managementPayroll regulations knowledgeMicrosoft ExcelAttention to detailTime managementEffective communicationConfidentialityProblem solving

Required

Proven experience as a Payroll Coordinator or similarly aligned role

Knowledge of HR and/or payroll software (e.g., Paycom, Paychex, QuickBooks) and Microsoft Office (especially Excel)

Understanding of payroll processes and best practices

Knowledge of federal, state, and local payroll regulations

Familiarity with federal, state, and local payroll tax regulations, including tax withholding, reporting, and compliance requirements

Excellent organizational and time management skills

Strong attention to detail and accuracy

Ability to handle confidential information with discretion

Effective communication skills to liaise with employees and management

At least 2 years of experience in payroll administration or similar role facilitating payroll processes in a multi-state environment, with a general understanding of FLSA rules and regulations, preferably in the skilled trades industry or a mid to large hourly employee base in the service industry

Preferred

Experience with Paycom is awesome, but not mandatory

Benefits

Competitive Weekly Pay

Comprehensive Healthcare Coverage - Medical, Dental, Vision, Free Telehealth + More

Financial Resources - 401(k) Retirement Savings Plan with a 5% match, Life Insurance, Short & Long-Term Disability

Time-Off & Holidays - Up to 4 weeks of Paid Off, 9 Paid Holidays + Veterans Day for Veterans

Career Growth & Development - Company-sponsored education and career advancement programs like the FirstCall Academy, the Learning & Education Assistance Program (LEAP), and the FirstCall Progression Program

Generous Referral Bonus of $2,500 per referral