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Connections for the Homeless · 1 day ago

Staff Accountant

Evanston, IL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Connections for the Homeless is dedicated to ending homelessness and providing essential services to the community. The Staff Accountant is responsible for maintaining the organization's financial health through oversight of grant accounting, accounts payable, cash management, and financial reporting, ensuring accuracy and compliance.

Non Profit

Responsibilities

Oversee the accounts payable process, including review of invoices for accuracy, completeness, and appropriate authorization

Ensure proper recording of invoices in the accounting system (Financial Edge) in accordance with accounting standards

Coordinate payment processing (checks and ACH), ensuring appropriate review and approval by the Accounting Manager and adherence to internal controls

Maintain oversight of vendor records and resolve discrepancies as needed

Reconcile company credit cards and resolve invoice discrepancies

Prepare and distribute annual 1099 forms

Maintain electronic and paper vendor files, including archiving and file destruction per retention policies

Ensure timely posting of accounts payable in the general ledger and resolve discrepancies

Oversee petty cash activity, including review of documentation, reconciliation, and compliance with internal controls

Review and reconcile cash and check receipts from revenue centers to ensure accuracy and proper recording

Analyze and reconcile monthly cash and EFT activity and address discrepancies

Review monthly client rent statements for accuracy

Prepare and review monthly vouchers for grants and contracts

Post journal entries to the general ledger to ensure correct allocation of grant revenues

Analyze and monitor grant expenditures and ensure proper documentation

Maintain grant documentation to support compliance and audit requirements

Serve as a fiscal resource to program leadership to support compliant grant management and reporting

Collaborate with various divisions on government grant management, program budgets, and financial reports

Ensure compliance with applicable local, federal, state, and other regulations

Prepare year-end SEFA and state reports

Manage funder audits and maintain communication with program directors regarding grants

Review biweekly payroll timesheets to maximize staff grant allocation and ensure proper matching activity

Assist with the preparation of the annual agency budget, monthly close, quarterly forecasts, and the annual agency audit

Participate in continuous improvement and system enhancement projects

Assist in budget preparation and entry into Financial Edge

Perform monthly reconciliation for all agency bank accounts

Prepare, review, and analyze monthly journal entries to ensure accurate financial reporting

Analyze financial data and assist in the preparation of monthly and year-end financial statements

Support external and grant audits by compiling documentation and responding to queries

Compile information for annual liability insurance renewal

Perform related administrative tasks in support of accounting and compliance functions, as needed

Adhere to the Code of Conduct and Core Values of Connections for the Homeless

Qualification

Grant AccountingAccounts PayableFinancial ReportingFinancial EdgeMicrosoft Office 365Analytical SkillsTeam EnvironmentBilingual (English/Spanish)Problem-Solving SkillsCommunication Skills