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BPM LLP · 3 days ago

Administrative Assistant, Office Services

San Jose, CA

Full-time

Onsite

Entry Level

$20/hr - $25/hr

1+ years exp

BPM LLP is a forward-thinking, full-service accounting firm dedicated to providing modern solutions to businesses. They are seeking an Administrative Assistant for their San Jose office to support various departments by managing client interactions, phone inquiries, mail processing, and office events.

AccountingAdviceConsultingFinanceFinancial Services

H1B Sponsor Likely

Responsibilities

Welcome clients, staff, and visitors, ensuring they are connected with the appropriate personnel

Answer the main office phone line, address inquiries, route calls, and take messages efficiently

Process incoming and outgoing mail, including metering mail, domestic and international shipments, FedEx labels and tracking

Oversee conference room(s) scheduling, event setup and teardown, and related office service requests

Support office events and functions, including client meetings, training sessions, businesses development functions and corporate gatherings

Run errands as needed for events, office operations and client service requests

Provide administrative support to practice groups, especially during peak periods

Assist with preparing and processing engagement letters and general administrative tasks such as printing, binding, and scanning documents

Maintain inventory of office supplies

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsProblem-solvingInterpersonal skillsAttention to detailAdaptabilityWork ethic

Required

High school diploma or equivalent required; associate degree or higher preferred

1–3 years of administrative support experience in a professional office environment

Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)

Ability to lift and carry 35–50 lbs

Reliable transportation for courier runs as needed (post office, clients, etc.)

Strong organizational skills, attention to detail, and commitment to quality

Excellent oral and written communication skills

Adaptability to changing priorities and effective task management

Problem-solving ability and strong interpersonal skills

Flexible, positive attitude, and strong work ethic

Ability to work overtime, if needed

Preferred

Associate degree or higher preferred

Company

BPM LLP

Glassdoor3.6

Hi there, we're BPM! Welcome to a community built on connection, collaboration, and care.

Founded in 1986

San Francisco, California, USA

1001-5000 employees

https://www.bpm.com/

H1B Sponsorship

BPM LLP has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (4)

2024 (9)

2023 (13)

2022 (15)

2021 (15)

2020 (6)