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UC Santa Barbara · 1 day ago

Development Assistant, Engineering & the Sciences

Santa Barbara, CA

Full-time

Hybrid

Entry Level

$29.35/hr - $42.06/hr

1+ years exp

UC Santa Barbara is a vibrant institution that blends centralized and decentralized operations within its Office of Development. The Development Assistant serves as the primary initial contact for Directors of Development in the Engineering and Sciences Development Office, providing critical administrative and financial support to enhance fundraising efforts.

Higher Education

Culture & Values

Responsibilities

Works independently with donor, prospect, fund-raising and gift data retrieved from the Advance database

Must analyze this complex data in order to design and produce comprehensive management reports to prepare the Directors of Development (Directors) for Engineering and the Sciences for personal solicitations and contacts with donors and prospects

Prepares and updates gift and biographical profiles on donors and prospects by analyzing donor gift records and gift trends to ensure that data accurately reflects a match of specific donors to specific fund-raising priorities

Communicates with donors, prospects, volunteers, trustees, key university administrators, faculty, staff and community leaders and represents the Office in the absence of the Directors

Discretely and professionally handles sensitive information and complies with all appropriate UC Santa Barbara policies and procedures

Responsible for all donation paperwork for the Office, including UDEV forms

Includes coordination with the Office of Development's Research and Prospect Management units, Advancement Services unit, Gift Administration, and The UC Santa Barbara Foundation

Creates and maintains donor and other files needed by the Directors and analyzes data contained in these files to provide reports, letters, and memos to assist the Directors in all aspects of fund-raising duties

Prepares specific gift reports and background data for Directors' interactions and meetings with senior administrators, faculty, trustees, and volunteers

Acts as liaison between the Office and campus administrators regarding Engineering and Sciences fund-raising programs

At the direction of the Directors, assists in planning and hosting donor cultivation and recognition events

Coordinates all necessary arrangements including parking, room reservations, room set-up and arrangements, dining arrangements, sign-in, RSVP’s, correspondence with both internal campus event planning and facilities departments as well as outside vendors

Provides coordinated administrative and professional support for the Directors

Effectively anticipates and performs multiple support tasks, recognizes and solves problems, facilitates a wide variety of requests for assistance, and manages time effectively with shifting priorities and deadlines

Prepares executive level correspondence and compiles data for various business purposes

Utilizes Excel to create, produce, share, organize and analyze relational data

Coordinates calendar scheduling for the Directors

Must be adept at assessing priorities and resolving conflicting requests

Includes scheduling appointments and arranging meetings with community members, students, university officials, faculty, and administrators

Makes travel, entertainment, and meeting arrangements, including meetings and receptions held both on and off campus

Provides assistance for planning and organizing Engineering and Sciences events, including arranging for catering, invitations, parking, room reservations and follow-up activity in coordination with events planning staff

Completes and processes all university forms for travel and entertainment, including approval requests, advances, vouchers and check requests

Provides financial support to the units and assists in the management of the Directors' established budgets, monitors expenses against established budgets and brings discrepancies to the attention of the Directors and the Business Manager; makes recommendations to the Business Manager for needed supplies

Ensures that all activities and processes are conducted in compliance with University, division and department policies and procedures, and audit requirements