Apply on Employer Site

Specialty Restaurants · 1 day ago

Executive Assistant

Costa Mesa, CA

Full-time

Onsite

Mid, Senior Level

$90K/yr - $100K/yr

Specialty Restaurants Corporation is a privately-owned company with a proud legacy and an exciting future. The Executive Assistant/Special Projects Manager will manage administrative tasks for the CEO and other executives, ensuring efficiency and productivity while supporting strategic decision-making and executive-level functions.

Food and Beverage

Responsibilities

Manage the CEO's calendar by scheduling meetings, appointments, and events, considering priorities and ensuring efficient use of time

Manage the calendars of the President of Restaurants, and VP of Food & Beverage as needed

Draft and review emails, memos, and other communication on behalf of the Executive team to internal and external contacts

Work with Executive team in updating quarterly goals and objectives and scheduling quarterly reviews

Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics for all team members

Coordinate payment and attendance to various charity events, including golf tournaments. Organize table lists for events

Organize various company events throughout the year

Prepare agendas, presentations, and materials for meetings, ensuring the CEO is well-prepared and equipped with relevant information

Prepare Board packet and coordinate distribution with Board members. Set up conference room and order food for all board meetings

Plan and execute projects, including but not limited to conferences and meetings

Organize and maintain confidential files, documents, and records related to the Executive teams' responsibilities and initiatives

Manage records storage inventory

Manage various systems and contracts for all restaurants and support center

Build and maintain relationships with key stakeholders, both internal and external, on behalf of the CEO

Create project timelines and budgets, and track progress against them

Manage special projects and initiatives as directed

Coordinate with maintenance teams to ensure properties are well-maintained and compliant with regulations

Support the CEO and Director of Development in property acquisition and lease agreements

Assist in tracking property-related financials, including budgets, invoices, and payments

Support Center management

Qualification

Hospitality ManagementProperty ManagementData AnalysisExecutive SupportOrganizational SkillsMultitaskingPC SkillsEnglish CommunicationCommunication SkillsAttention to DetailProblem-Solving

Required

Bachelor's degree in Hospitality Management, Property Management, Business Administration, or a related field

Experience in the restaurant and/or hospitality industry and property management

Strong proficiency in data analysis tools (e.g., Excel)

Excellent organizational and multitasking skills

Exceptional written and verbal communication skills

Attention to detail and ability to maintain confidentiality

Prior experience as an executive assistant or supporting C-level executives

Detail-oriented with a strong emphasis on accuracy

Ability to manage multiple projects simultaneously, prioritizing and delegating tasks as needed

Ability to interact with all levels of management

Strong problem-solving skills and the ability to work independently

Strong PC skills with a working knowledge of including but not limited to MS Excel, MS Word, MS Office, and Outlook

Must be able to clearly and effectively communicate in English

Benefits

Benefits including vacation pay, medical, dental and vision insurance

Lifestyle Spending Account, this benefit supports you and your family in numerous ways such as through gym memberships, child care, groceries, student loans & more!

Company dining package with allotted spending amount each month

Variety of Supplemental Benefit Plans for life's unknowns

401k with annual employer match after 12 months (ER match 25% of the first 5% contribution)

Employer paid life Insurance throughout the length of employment

Paid/Floating holidays for 5 major holidays

Education Assistance Program (EdAP) for hospitality related education growth

Employee Assistance Program (EAP) to assist with work life balance

Management Referral Program with up to a $4,000 payout for qualifying management positions