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Washington University School of Medicine in St. Louis · 2 days ago

Administrative Assistant I - Nutritional Science

Washington University Medical Campus

Full-time

Onsite

Entry Level

$17.87/hr - $27.06/hr

1+ years exp

Washington University School of Medicine in St. Louis is seeking an Administrative Assistant I for their Nutritional Science department. The role involves providing general office, document preparation, and administrative support, including answering inquiries, scheduling appointments, and maintaining office supplies.

EducationMedicalUniversities

Responsibilities

Answers phone and greets visitors; responds to inquiries and provides information using established guidelines or refer to appropriate individual

Types correspondence and forms; scans and faxes documents, makes copies, maintains files (electronic and hard)

Receives, sorts and distributes mail

Schedules routine appointments, maintains office/department calendars and makes routine travel arrangements. Prepares travel expense reimbursement according to guidelines

Performs basic data entry such as invoices and purchase orders; track purchases/receipts and process for payment. Enters personnel/payroll information in HR system

Monitors, maintains and stocks office, toner, paper and miscellaneous supplies as needed

Maintains/updates contact information, directories, departmental lists, email lists, databases and website

Compiles applications; provides applicant information to faculty; sends correspondence to applicants; answers general questions on program/course

Performs other duties as assigned

Qualification

Computer LiteracyMicrosoft AccessMicrosoft ExcelMicrosoft OfficeMicrosoft OutlookMicrosoft PowerPointMicrosoft WordOrganizingCommunicationDetail-OrientedInterpersonal Communication

Required

High school diploma or equivalent high school certification or combination of education and/or experience

Administration And Office Support (1 Year)

No specific certification/professional license is required for this position

A driver's license is not required for this position

Benefits

Up to 22 days of vacation, 10 recognized holidays, and sick time.

Competitive health insurance packages with priority appointments and lower copays/coinsurance.

Take advantage of our free Metro transit U-Pass for eligible employees.

WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

We offer 4 weeks of caregiver leave to bond with your new child.

Family care resources are also available for your continued childcare needs.

Need adult care? We’ve got you covered.

WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.