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Triangle Manufacturing Company, Inc. · 1 day ago

Receptionist/Office Services Coordinator

Upper Saddle River, NJ

Full-time

Onsite

Mid Level

3+ years exp

Triangle Manufacturing Company, Inc. has been providing engineering and manufacturing solutions since 1955, specializing in precision engineering and the manufacture of complex machined parts. The Receptionist/Office Services Coordinator role focuses on providing administrative support to the HR and Organizational Development teams, ensuring adherence to company procedures and regulations while managing various office tasks.

Health CareManufacturingMedical

Culture & Values

No H1B

Responsibilities

Provide administrative support company-wide, including generating correspondence, documents, reports, mailings, and internal communications; distributing mail; managing file storage; laminating; and coordinating outsourced printing projects

Manage the requisitioning and inventory of general office and cafeteria supplies, establishing relationships with reliable and cost-effective vendors

Support HR-related activities, including coordinating new hire orientations and preparing associated materials; supporting reward and recognition programs; and acknowledging associates’ birthdays and other life events

Plan and coordinate company-sponsored events such as special occasion celebrations, health and wellness activities, and town hall meetings

Support customer visits and internal meetings by coordinating catering, materials, and conference room logistics

Maintain the general appearance of building lobbies, conference rooms, and cafeterias

Manage the purchase and/or lease of company uniforms and office equipment (e.g., copiers)

Troubleshoot equipment issues, coordinate repairs, maintain supply inventories, and provide user guidance to maximize equipment utilization

Manage the company cell phone account, including evaluating service plans, coordinating upgrades and repairs, setting up phones for new associates, and managing number portability for departing associates

Assist with creating accurate and timely associate communications via email, postings, newsletters, and presentations; support the design and upkeep of bulletin boards across all facilities

Support OD-related activities, including data entry of training records, preparation of training materials, coordination of trainee travel arrangements, and other projects as needed

Assist with developing the fiscal year budget for office-related services and equipment; monitor expenditures throughout the year and promote cost-reduction initiatives

Understand and comply with company policies, safety guidelines, quality system procedures, and housekeeping standards

Qualification

Microsoft OutlookMicrosoft WordMicrosoft ExcelMicrosoft PowerPointOffice management experienceEffective communicationCustomer service skillsMultitaskingInterpersonal skillsProblem-solving abilitiesOrganizational skills

Required

Associate's degree from a two-year college or technical school, plus three (3) years of related experience in an office management or administrative role

Ability to read, write, and speak English

Ability to read and interpret operating and maintenance instructions, procedure manuals, and related documentation

Ability to create effective and creative communications targeted to specific audiences

Ability to speak effectively before groups of customers or employees

Ability to perform basic mathematical functions, including addition, subtraction, multiplication, and division; compute rates, ratios, percentages, and discounts

Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint

Strong interpersonal, customer service, and collaboration skills

Detail-oriented, well-organized, and able to multitask and prioritize in a fast-paced, changing environment

Resourceful problem-solving and sound decision-making abilities