Hyatt · 12 hours ago
Administrative Assistant II
Chicago, IL
Full-time
Onsite
Senior Level
$31.18/hr - $38.46/hr
5+ years expHyatt is a leading hospitality company seeking a Tax Coordinator to join their tax department. The role involves operational support for the tax team, including calendar management, travel coordination, and expense processing, while ensuring effective communication within the team.
HospitalityInformation TechnologyTravel
Responsibilities
Provide Tax Department Leadership support focusing on maintaining business and personal calendars, processing expense reports, and managing signature requests for the SVP
Manage all aspects of travel arrangements for the tax leadership team travel, providing detailed drip itineraries
Support two additional Finance Leaders in processing their expense reports and additional request, as required
Coordinate Tax Department meetings, including agenda preparation, content compilation, communication, catering, and logistics
Maintain department organizational charts, department calendar, and e-mail distribution lists
Manage new hire onboarding process (e.g., systems, IDs, workspace setup, etc.)
Manage tax department subscriptions and team access (e.g., Checkpoint, Bloomberg, etc.)
Manage tax department mail, permanent tax files, and maintain supplies for the team
Support tax department budget process, including tracking of budget vs. actual spend, invoice management and processing, tax payment processing, vendor relationships, and coordinate with advisors on billing, etc
Support processing and filing of tax returns, including certified mail submissions
Manage and process basic entity filing requests (e.g., SS-4 FEINs, W-9s, etc.)
Maintain tax legal entity organizational charts
Provide notary support for documents, as required
Work independently on special projects
Requires strong organizational and project management skills
Detail-oriented with a strong sense of ownership and follow-through
Excellent communication and interpersonal skills and an ability to manage sensitive information with discretion
Qualification
Required
5+ years of experience in administrative, coordinator, or paraprofessional ideally supporting a corporate tax or finance function. Experience supporting other functions and or industries considered
Strong oral and written communication skills required
Experience with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) required
Requires strong organizational and project management skills
Detail-oriented with a strong sense of ownership and follow-through
Excellent communication and interpersonal skills and an ability to manage sensitive information with discretion
Preferred
Bachelor's degree preferred
Notary preferred
Experience with financial systems (Oracle, MarkView, or similar invoice processing tools) preferred
Experience processing basic entity informational tax forms (e.g., Forms SS-4, W-9, W-8BEN, etc.) preferred
Benefits
Annual allotment of free hotel stays at Hyatt hotels globally
Flexible work schedule
Work-life benefits including wellbeing initiatives such as a complimentary Headspace subscription, and a discount at the on-site fitness center
A global family assistance policy with paid time off following the birth or adoption of a child as well as financial assistance for adoption
Paid Time Off
Medical
Dental
Vision
401K with company match
Company
Hyatt
Hyatt is a global hospitality company with widely recognized, industry leading brands and a tradition of innovation.
10001+ employees
H1B Sponsorship
Hyatt has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (44)
2024 (22)
2023 (24)
2022 (40)
2021 (21)
2020 (16)
Funding
Current Stage
Public CompanyTotal Funding
$2.45B2025-11-17Post Ipo Debt· $400M
2025-03-17Post Ipo Debt· $500M
2024-11-18Post Ipo Debt· $150M
Leadership Team
Mark Hoplamazian
President & CEO
Peter Sears
Executive VP & Group President - Americas
Recent News
Bizjournals.com Feed (2025-11-12 15:43:17)
2026-01-06
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