Valley Equine Reproduction · 4 days ago
Administrative Assistant - Shipping Department
Stephenville, TX
Full-time
Onsite
New Grad, Entry LevelValley Equine Reproduction is seeking a reliable, detail-oriented Administrative Assistant to support the Shipping Department. This position plays a critical role in the processing, documentation, and coordination of cooled and frozen semen shipments.
Non-profit Organization Management
Responsibilities
Process cooled and frozen semen shipments, ensuring accuracy and compliance with contract terms
Review shipment requests and associated agreements prior to processing
Prepare shipment labels and required documentation
Coordinate shipment timing and carrier arrangements as needed
Handle inbound and outbound phone calls related to shipping, payments, and client questions
Maintain accurate shipment and financial records using Wise Option 6 and internal systems
Ensure timely and precise data entry across all shipping and payment records
Assist with stallion breeding reports during the off-season
Contact clients and veterinarians for pregnancy status updates as needed
Perform general administrative tasks including filing, scanning, and document preparation
Qualification
Required
Strong attention to detail with a system-driven, organized work style
Proficient in Microsoft Excel, with the ability to manage and review data accurately
Comfortable working in administrative software and database systems
Strong written and verbal communication skills
Ability to manage time-sensitive tasks in a high-volume environment
Preferred
Experience with Wise Option 6 or similar equine management software
Company
Valley Equine Reproduction
We manage stallions that represent a collection of the performance horse industry’s finest.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase