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School of the Art Institute of Chicago · 2 days ago

Senior Development Coordinator

Chicago, IL

Full-time

Onsite

Mid, Senior Level

$50K/yr - $61K/yr

3+ years exp

The School of the Art Institute of Chicago (SAIC) is a leader in educating influential artists, designers, and scholars. The Senior Development Coordinator supports the Office of Advancement in fundraising and engagement activities, ensuring efficient operations and strategic support for the Vice President of Advancement.

Education

Responsibilities

Collaborates with the Advancement Leadership Team to develop presidential strategies, preparing agendas, engagement materials, and comprehensive reports for the Vice President, President, and leadership team to support effective meetings

Drafts, edits, and proofreads correspondence at the direction of the vice president

Serves as the liaison between the office of the president and the office of advancement on presidential priorities, as well as strategic advancement projects

Coordinates VP travel arrangements, expenses, and briefings for donor visits, managing both internal and external follow-up

Coordinates presidential travel itineraries in alignment with VP and leadership team, ensuring streamlined strategy

Coordinates regular meetings between the president's office and office of advancement

Assists VP's fundraising endeavors by tracking portfolio, proposals, and activity using the Raiser's Edge database

Maintains VP's calendar, organizes meetings, and oversees logistical arrangements. Independently makes schedule changes in the vice president's calendar as needed to facilitate a more efficient flow of work

Acts as on-site coordinator for freelance grant writer

Schedules and runs Office of Advancement meetings, organizing strategy around agenda, takes meeting notes

Maintains office wiki page ensuring documentation of processes from all areas of the department

Manages orders for office supplies in the OA department, addresses operational inquiries, and manages work orders

Oversee payments of invoices, approval of contracts, and management of professional memberships

Monitors OA budget to ensure financial compliance and effective resource allocation

Reviews budget numbers and alerts the VP to any anomalies

Serves as the primary point of contact for VP-related inquiries, demonstrating sound judgment and discretion

Manages OA staff paid time off tracking and reporting to ensure accurate records

Performs additional duties as assigned to contribute to the overall team success

Qualification

Raiser's EdgeAdministrative supportBudget managementOrganizational skillsProfessionalismInterpersonal skillsProblem-solving skillsCommunication skills

Required

Bachelor Degree, or equivalent experience

Minimum of three years' experience in an administrative role. Experience in administrative support within a dynamic professional environment, preferably in a fundraising/development office

Ability to interface with executives within the organization, clearly articulate the needs and initiatives of the office of advancement, and partner effectively with senior leadership to advance projects

Exceptional organizational and problem-solving skills and the ability to prioritize and manage several projects efficiently

Professional written and interpersonal skills are required

High level of professionalism and confidentiality

Proficiency in office software and databases; prior experience with Raiser's Edge or another fundraising database preferred

Ability to anticipate needs and offer effective solutions

Capacity to think strategically as well as creatively