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Fenwick & West · 1 day ago

Attorney Recruiting Assistant

Santa Monica, CA

Full-time

Hybrid

Entry Level

$57K/yr - $77K/yr

1+ years exp

Fenwick & West is a law firm seeking an Attorney Recruiting Assistant to provide general administrative support to the Summer Program and lateral recruitment functions of the Recruiting Department. The role involves managing communications, assisting with applicant processes, and coordinating various recruitment activities.

Law Practice

Comp. & Benefits

Responsibilities

Monitor and maintain Recruiting Department inbox, including responding to inquiries and sharing emails with the appropriate parties as needed

Assist with applicant correspondence and submission process

Maintain inventory of physical recruiting supplies including recruitment, brochures, marketing materials, and promotional items

Maintain electronic files and records, including annual file clean-up and records management

Process invoices for payment using appropriate billing accounts. Handle check requests and departmental invoices

Update and maintain recruiting calendar and contacts

Assistant with summer associate and lateral candidate interview process, including scheduling meetings and evaluation forms, scheduling follow-up interviews, and greeting candidates online. Compile evaluations for the Recruiting Committee and/or Practice Area Leaders, update and maintain applicant records in Workday and other platforms, and monitor follow-up communications

Assist with preparing for OCI including registration, resume organization, and interviewer outreach

Handle offer correspondence and new hire processing

Coordinate expense and cost sharing for all candidates. Maintain expense records, initiate reimbursement requests and process reimbursement requests for payment

Update and maintain recruiting databases, including Lawcruit, Workday, SmartSheet and other platforms as needed

Assist with various aspects of planning and executing the Firm’s annual Summer Program, including orientation and event planning, assistance with Summer Associate Work Assignment System, tracking evaluations, and coordinating mid- and end-of-summer reviews. Attend Summer Program events on an as-needed basis

Work closely with Recruiting department team members on various tasks, including but not limited to: assist with spring presentations and receptions, program and travel arrangements, Summer Program events, meeting and conference room and food reservations, lateral hiring and candidate follow up

Design and create Attorney Recruiting newsletters as needed

Perform other related duties as assigned

Qualification

Attorney recruiting processesMS Office proficiencyRecruiting database softwareOrganizational skillsAttention to detailMulti-tasking abilityCommunication skills

Required

Knowledge of attorney recruiting processes

Ability to manage multiple priorities under deadline pressure

Ability to communicate and interface with others effectively

Excellent attention to detail

Computer proficient with the ability to enter information to a database

Proficient in MS Office and recruiting database software, preferably Workday and LawCruit

Excellent organizational skills

At least 1 year of experience in a law firm or professional service setting

Bachelor's degree or equivalent education required

Benefits

Healthcare

Life Insurance

Health Savings Accounts

Flexible Spending Accounts

Wellbeing

Company

Fenwick & West

Fenwick is a leading law firm, purpose-built to guide visionary tech and life sciences companies and their investors through every stage of growth, from startups securing their first round of funding to leading publicly traded global enterprises.

Founded in 1972

Silicon Valley, CA, US

501-1000 employees