Infotree Global Solutions · 2 days ago
Administrative Assistant
Boston, MA
Contract
Onsite
Mid Level
3+ years expInfotree Global Solutions is seeking an Administrative Assistant to support the Head of Platform Services Team and other personnel in the Global Markets & Banking Americas Front Office. The role involves coordinating with other assistants, managing logistics for events, and providing administrative support to senior stakeholders.
Human ResourcesStaffing AgencyTechnical Support
Hiring Manager
Nisha Malviya
Responsibilities
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables
Excellent Communications skills required – both written and verbal
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests
Domestic and International Travel
Process of heavy expense claims
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports
Meeting minutes for high-level financial meetings
Heavy invoice processing and external client on-boarding coordination
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach
Prepare reports using Excel
Strong knowledge of PowerPoint presentation development and editing for client meetings
Qualification
Required
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables
Excellent Communications skills required – both written and verbal
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests
Domestic and International Travel
Process of heavy expense claims
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports
Meeting minutes for high-level financial meetings
Heavy invoice processing and external client on-boarding coordination
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach
Prepare reports using Excel
Strong knowledge of PowerPoint presentation development and editing for client meetings
Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services
Candidates must have expense report as well as travel arrangement experience
3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables
Company
Infotree Global Solutions
Infotree Global Solutions is a talent management company specializing in staffing and payroll solutions.
1001-5000 employees
H1B Sponsorship
Infotree Global Solutions has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (9)
2023 (11)
2022 (17)
2021 (16)
2020 (19)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Kingswood Capital Management
2025-02-20Private Equity
Leadership Team
Matt Milano
Chief Executive Officer
Klaus Geiser
Chief Financial Officer
Recent News
Company data provided by crunchbase