AbbVie · 1 day ago
Senior Administrative Assistant
Mettawa, IL
Full-time
Onsite
Senior Level
$26/hr - $47/hr
5+ years expAbbVie is dedicated to discovering and delivering innovative medicines and solutions that address serious health issues. They are seeking a highly organized and proactive Senior Administrative Assistant to provide comprehensive support to a Vice President and two Directors, managing complex calendars, coordinating meetings and travel, and serving as a central contact for stakeholders.
BiotechnologyFinancial ServicesHealth CareMedicalPharmaceuticalVenture Capital
Responsibilities
Provides advanced administrative support to VP leader and two Directors. May provide backup support to other staff as needed
Monitors and prioritizes executives email, highlights actions and routinely authors responses
Coordinates and maintains departmental files, as assigned, in compliance with corporate and legal guidelines
Follows company purchasing and other established procedures
Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs
Coordinates new employee office setups and onboarding
Professionally interacts with high level executives
Consistently handles confidential or business-sensitive information
Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements
Proactively identifies and resolves scheduling conflicts
Qualification
Required
Minimum 5 years of administrative assistant related experience. High School diploma or equivalent
Experience providing support to a VP level or equivalent
Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements
Self-starter able to function at a high level with general instruction
Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations
Team-oriented, can-do attitude and desire to be productive contributor to overall organization
Learns quickly and can change course quickly when needed
Open to suggestions and innovation for improvement
Professional demeanor and ability to maintain confidentiality
Benefits
Paid time off (vacation, holidays, sick)
Medical/dental/vision insurance
401(k)
Company
AbbVie
AbbVie is a biopharmaceutical company focused on immunology, oncology, neuroscience, virology, and aesthetics. It is a sub-organization of AbbVie.
10001+ employees
H1B Sponsorship
AbbVie has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (273)
2024 (190)
2023 (225)
2022 (284)
2021 (186)
2020 (186)
Funding
Current Stage
Public CompanyTotal Funding
$15B2024-02-27Post Ipo Debt· $15B
2023-03-08Post Ipo Equity· $0.25M
2012-12-20IPO
Leadership Team
Robert Michael
Chairman of the Board and Chief Executive Officer
Micah Bregman
Vice President, Global Strategy and Pipeline, Allergan Aesthetics
Recent News
2026-01-07
2026-01-06
2026-01-06
Company data provided by crunchbase