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FirstService Residential · 1 day ago

Accounting Clerk

Chicago, IL

Full-time

Onsite

Entry Level

$18.75/hr - $19.23/hr

2+ years exp

FirstService Residential is a company that provides property management services, and they are seeking an Accounting Clerk to support accounting operations and administrative functions. The role involves responding to billing inquiries, processing invoices, managing payroll, and assisting with budget preparation among other responsibilities.

Property ManagementReal Estate

Responsibilities

Responds to unit owner billing inquiries and provides supporting documentation as needed

Initiates unit transfers by submitting closing documents to the Ownership Change department

Welcomes new owners and assists with setting up ClickPay, eStatements, and Resident Connect access

Processes work-order income and ensures proper general ledger income coding

Prepares the monthly delinquency report based on association receivables

Issues late fees and delinquency letters with property manager approval

Works with the property manager and collections attorney on severely delinquent accounts

Supports the annual audit by providing requested Jenark reports to the auditor

Reviews and processes invoices in AvidXChange, ensuring accuracy and correct expense coding

Coordinates with Vendor Management to verify and set up new vendors

Processes bi-weekly payroll in ADP and confirms accuracy before final approval

Assists with budget preparation by providing Jenark reports to the property manager and updating payroll forecasts

Monitors cash flow by reviewing general ledger reports and identifying discrepancies

Prepares the monthly Capital Expense report for the Board Treasurer to reimburse the operating account

Assembles board packets for 3550 Condominium Association board meetings

Maintains unit owner insurance records and updates insurance information on IL Connect accordingly

Files completed work orders and insurance documents in their designated locations

Monitors and replenishes essential office supplies proactively

Coordinates building events with the assistant manager, including the Marathon, Air Show, Annual Meeting, and Staff Holiday Party

Qualification

Accounting experienceMS Office SuiteMicrosoft ExcelMulti-taskingCommunication skills

Required

Two years' experience in accounting, bookkeeping, or equivalent experience in a related field

Works effectively with coworkers, clients, customers, and others by sharing ideas in a constructive and positive manner; addresses problems and issues constructively to find mutually acceptable and practical business solutions

Experience working with MS Office Suite, including Microsoft Excel

Must possess a growth mindset and an ability to multi-task/prioritize different projects at any given time

Superior oral and written communication skills