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Beacon Hill · 1 day ago

Events and External Engagement Associate

New York, NY

Contract

Onsite

Senior Level, Lead/Staff

$68/hr - $68/hr

8+ years exp

Beacon Hill is a staffing solutions company seeking a Temporary Events & External Engagement Associate for a Private Wealth Fund in Midtown, Manhattan. This role involves planning, executing, and evaluating external events, ensuring alignment with client priorities and managing logistics, vendor negotiations, and stakeholder communication.

Staffing Agency

H1B Sponsor Likely

Responsibilities

Develop event concepts, objectives, and engagement plans aligned to client priorities

Build comprehensive event briefs, logistics plans, timelines, and cost models

Secure venues and negotiate contracts with hotels, suppliers, production vendors, and related partners

Coordinate lodging, catering, audiovisual setup, décor, room allocation, hospitality needs, and transportation requirements

Ensure budgets are accurately forecasted and managed

Define event participation model and staffing, including attendee strategies and briefing needs

Liaise with internal teams and external partners to ensure alignment on objectives, deliverables, and schedules

Prepare and distribute event guidance, communications, agendas, and planning documents to relevant stakeholders

Lead onsite setup, staging, registration flow, meeting room preparation, and experiences

Manage internal staff, contracted support teams, and venue resources

Anticipate and resolve operational issues to ensure seamless execution and a positive attendee experience

Prepare detailed reports including financial reconciliation, qualitative feedback, and key success indicators

Conduct stakeholder debriefs and event reviews

Provide recommendations and process improvements for future events

Lead negotiations with hospitality partners, event venues, AV providers, and third-party agencies

Evaluate vendor proposals and ensure cost-efficient and quality-focused execution

Maintain strong supplier relationships and enforce service standards

Establish event budgets, tracking frameworks, payment schedules, and forecast updates

Assess performance outcomes including attendee engagement, meeting effectiveness, brand visibility, and participation ROI

Work closely with internal leadership and support teams to define event positioning, messaging, and attendee strategy

Coordinate executive briefing materials and engagement schedules

Provide structured visibility into progress, risks, and requirements pre-event

Qualification

Event managementContract negotiationBudgetingStakeholder managementVendor managementEvent reportingPlanning skillsTechnical proficiencyExecutivesCRM systemsMulti-regional experienceCommunication skillsOrganizational skills

Required

8+ years of relevant experience in corporate event management, hospitality operations, external relations, or experiential planning

Demonstrated experience managing large-scale, multi-day events from strategy through onsite execution

Thrives in fast-paced, high-pressure environments, consistently meeting tight deadlines and demonstrating flexibility with extended work hours when necessary

Demonstrates advanced technical proficiency in crafting comprehensive event proposals and delivering strategic recommendations to C-suite executives

Strong contract negotiation experience with hotels, venues, and event suppliers

Ability to independently lead onsite logistics and manage multiple stakeholders

Strong budgeting discipline and financial reporting experience

Exceptional communication, planning, and organizational capabilities

Experience working with senior executives, VIP attendees, or stakeholder-sensitive environments

Background supporting public-facing, investor-facing, commercially strategic, or relationship-driven events

Experience using event management platforms, CRM systems, or attendee workflow tools

Prior work within consulting, advisory services, financial institutions, or high-growth corporate environments

Global or multi-regional event experience involving complex travel coordination and international lodging

Demonstrated capability building event KPIs, ROI models, or impact measurement frameworks

Benefits

Medical

Dental

Vision

Federal and state leave programs as required by applicable agency regulations

Company

Beacon Hill

Glassdoor3.9

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.

Founded in 2000

Boston, Massachusetts, USA

1001-5000 employees

http://www.beaconhillstaffing.com

H1B Sponsorship

Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (38)

2024 (94)

2023 (76)

2022 (60)

2021 (77)

2020 (86)