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LBM Advantage · 1 day ago

Executive Assistant

New Windsor, NY

Full-time

Onsite

Senior Level

$30/hr - $32/hr

5+ years exp

LBM Advantage is seeking an Executive Support Specialist to provide high-level administrative support to multiple executives. The role involves coordinating travel, managing schedules, and ensuring administrative tasks are handled with professionalism and confidentiality.

Building MaterialConstructionConsumer GoodsProfessional Services

Comp. & Benefits

Responsibilities

Provide administrative support to multiple executives with varying needs and schedules

Manage calendars, coordinate meetings, and support scheduling logistics

Arrange domestic travel, including airfare, hotel, and transportation

Manage and prioritize requests with timely and accurate responses

Prepare, submit, and reconcile expense reports

Schedule and coordinate new member orientations. Communicate with internal teams to ensure presenters, materials, and logistics are prepared

Assist with document preparation, reports, and meeting materials

Track deadlines and follow up on outstanding tasks and action items

Handle confidential correspondence, documents, and communications with discretion

Provide general administrative support to the Member Sales department as needed

Provides backup to the Executive Secretary as needed

Qualification

Executive-level supportMicrosoft Office suiteTime managementVerbal communicationWritten communicationProfessionalismDiscretionProactive mindsetAttention to detailFlexibility

Required

Minimum of 5 years of experience providing executive-level support to multiple leaders

High school diploma or GED

Comfortable supporting multiple people and shifting priorities

Strong proficiency in Microsoft Office suite and ability to learn internal systems

Excellent attention to detail and time management skills

Strong verbal and written communication skills

High degree of professionalism and discretion

Proactive, ownership-driven mindset with the ability to anticipate needs

Highly responsive and flexible, with the ability to manage multiple time-sensitive priorities and support an executive outside standard business hours as needed