Bloom Talent ยท 3 days ago
Executive Assistant/Operations to Founder/Managing Partner at Early-stage VC
San Francisco, CA
Full-time
Onsite
Mid, Senior Level
$150K/yr - $190K/yr
4+ years expBloom Talent is an early-stage AI venture capital firm seeking an Executive Assistant & Operations Manager to support the Founder/Managing Partner. The role involves managing complex calendars, overseeing deal flow and CRM management, and executing special projects, while also helping to build out a new office space.
RecruitingStaffing Agency
Hiring Manager
Amanda Christoff
Responsibilities
Provide strategic support to the Founder/Managing Partner
Managing complex calendars, anticipating needs, and prioritizing commitments to maximize the Executive's time
Oversee and manage a busy inbox, flagging important communications and ensuring timely responses and follow-ups
Draft communications on behalf of the Executive, including emails, memos, and decks
Coordinate and prepare for meetings with LPs, board members, Founders, and other external stakeholders
Book and manage travel arrangements and trip logistics
Own operational workflows, including vendor management, expenses, and other internal processes
Manage CRM and deal flow pipeline, maintaining detailed notes and holding team accountable on action items
Collaborate with fund operations parties (legal and accounting), and prepare documents to support operations
Partner with the CFO on expense tracking, reimbursements, and financial reconciliations
Plan and execute high-profile events including LP events, founder dinners, and other gatherings, handling all vendor management, contract review and negotiation, guest lists and RSVPs, and on-site logistics
Maintain email campaigns to current and prospective LPs, managing marketing lists, and website updates
Implement processes to support scheduling, deal tracking, events, etc., to enhance workflows and efficiency
Support special projects such as office build-out and space planning, brand and content launches, research projects, etc
Qualification
Required
4+ years of previous experience as Executive Assistant, Operations, or similar roles, ideally within venture capital, startups, family offices, or high-growth environments
Exceptional organizational and time-management skills with the ability to handle multiple priorities seamlessly
Excellent written and verbal communication skills with experience drafting professional correspondence and high-stakes documents
Strong judgment, confidentiality, and executive presence in both formal and fast-moving, informal settings
Demonstrated ability to anticipate needs, manage up, and keep teams accountable to timelines and agreed processes
Highly proactive, resourceful, and detail-oriented with a strong sense of ownership and commitment to executional excellence
Comfortable working cross-functionally with legal, finance, and operations teams while adapting to a dynamic, entrepreneurial environment
Tech-savvy and proficient with modern tools such as Google Workspace, Notion, Airtable, CRMs, and AI productivity platforms (e.g., ChatGPT, Claude, Gemini)
Benefits
Benefits
Company
Bloom Talent
Bloom Talent is a woman-owned, boutique recruiting agency that provides recruiting services to individuals.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase