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FirstService Residential · 1 day ago

Facilities Manager

North Bergen, NJ

Full-time

Onsite

Mid, Senior Level

$85K/yr - $95K/yr

3+ years exp

FirstService Residential is a company focused on property management, and they are seeking a Facilities Manager to oversee the maintenance and custodial departments. The role involves ensuring the physical assets of the community are properly maintained and includes responsibilities such as supervising staff, scheduling work, and maintaining safety and compliance standards.

Property ManagementReal Estate

Responsibilities

Regular attendance and punctuality

Maintains a safe and secure environment through the buildings and community

Supervises, trains and directs maintenance and custodial staff

Schedules and assigns work responsibility to employees to meet shift requirements

Performs all Preventative Maintenance tasks with necessary staff

Also, preform maintenance work on tasks assigned by the Facilities Manager in a timely fashion

Plans, monitors and appraises job results; coaches, counsels and disciplines employees in conjunction with the Community Manager according to FirstService Residential policies

Assigns work responsibilities to other maintenance employees and custodial staff and ensures timeliness of project completion

Completes all work orders assigned by Facilities Manager in a timely fashion

Assigns one custodial staff member to be the on-call custodian for the Front Desk Receptionist. They will handle their calls each day so that issues of the residents are resolved in a timely fashion

On call availability for emergencies and projects as assigned by Facilities Manager and Community Manager

Performs all tasks and schedules for all employees to ensure all seasonal recreational faculties are opened and closed properly

Responsible for obtaining setup sheets for events the week prior to the event from the Facilities Manager and discussing each event in detail with the Facilities Manager to ensure everyone is on the same page

Ensure that all employees working during Club events in the ballroom or Annex are giving the event coordinator the club phone for communication

Plans, monitors, and appraises job results; coaches, counsels and disciplines employees

Assesses repair needs and estimated time needed for repair (including evaluating problems to determine whether or not professional assistance or further instruction is needed in order to complete task/repair)

Monitors the functions of service contractors and building repair and maintenance contractors

Inventories and acquisitions maintenance supplies

Maintains disaster preparedness by identifying potential problems, developing response plans, managing crises

Requests materials, tools, and supplies needed for a job

Develops and maintains resource management plan which outlines short-term and long-term requirements for repair & maintenance, capital replacement, and capital requirements

Maintains all fire protection and security systems, to include required maintenance, inspections, and documentation

Inspects all emergency equipment to ensure compliance

Records and evaluates preventive maintenance activities and programs

Oversees the construction, installation, and preventative maintenance of equipment

Observes/evaluates corrective maintenance or repair on equipment

Orients and trains employees to perform maintenance activities and tasks

Ensures highly efficient safety program, with emphasis on awareness, discipline, and compliance. Overall safety program to conform with OSHA standards, applicable building safety manual, and other safety venues as deemed appropriate

Performs performance evaluations for all staff

Supervises all administration related to facility maintenance, including preparation of budgets, work schedules, goals and objectives, and purchase/requisition documents. Provides related management information products as requested

Record and report all unusual and irregular conditions

Maintain cordial, professional manner in dealing with residents, contractors, Management, etc

Ensure all equipment, supplies and materials are in functional working condition in a neat and orderly manner

Qualification

HVAC certificationBuilding trades experienceElectrical knowledgePlumbing knowledgeMechanical knowledgeCarpentry knowledgeMicrosoft OfficeSupervisory skillsSafety awarenessCommunication skills

Required

Minimum 3 - 5 years experience in building trades, repair and replacement maintenance or handy work

Knowledge of electrical, plumbing, mechanical, and carpentry trades

Must be able to operate tools and equipment related to facility maintenance

Knowledgeable in the use of Microsoft Outlook, Word, Excel and PowerPoint

Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 100 lbs or more following appropriate safety procedures

Must be able to sit and stand for extended periods of time

Must be able to communicate both on the phone and in person with our clients to resolve issues and manage the business

Must have finger dexterity for typing/using a keyboard

Must be mobile enough to move around both the office, to make copies, send mail and faxes and to walk around the property

Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates

Capable of working extended hours, including evenings, weekends and holidays as necessary

This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting

Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills

Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays

Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances

For safety reasons, employees must remain alert to working conditions and aware of safety, health, and environmental concerns

Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties