TekWissen ® · 2 days ago
Administrative Assistant
Boston, MA
Contract
Hybrid
Mid Level
$25/hr - $25/hr
3+ years expTekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan, and they are seeking an Administrative Assistant to support the Global Markets & Banking Americas Front Office staff. The role involves providing administrative support, managing logistics for events, and ensuring seamless coverage for the Platform Services Team.
Information Technology
Responsibilities
Strong organizational skills, pro-active approach, forward-thinking and solutions oriented
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables
Excellent Communications skills required – both written and verbal
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests
Domestic and International Travel
Process of heavy expense claims
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports
Meeting minutes for high-level financial meetings
Heavy invoice processing and external client on-boarding coordination
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach
Prepare reports using Excel
Strong knowledge of PowerPoint presentation development and editing for client meetings
Qualification
Required
Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services
3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies
Solid Project Management skills required with a keen ability to develop project plans and manage timelines to meet platforms deliverables
Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel
Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks
Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing
They must communicate pro-actively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality
Be an excellent team player
Must have the ability to multitask and prioritize work based on potential impact
An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees
Exhibit initiative and resourcefulness to get tasks done quickly and efficiently with a high degree of professionalism
Company
TekWissen ®
Welcome TekWissen, your premier partner in technology consulting, workforce solutions, payroll services, procurement, managed services, global capability centers, and venture capital support, specifically tailored for startups in the human capital sector.
1001-5000 employees
H1B Sponsorship
TekWissen ® has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (5)
2024 (18)
2023 (11)
2022 (9)
2021 (16)
2020 (17)
Funding
Current Stage
Late StageLeadership Team
Rajanish Pandey
Client Partnership Manager
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