Oregon State University · 3 days ago
Executive Support Specialist 1
Corvallis, OR
Full-time
Onsite
Mid Level
$20.98/hr - $31.63/hr
3+ years expOregon State University is a dynamic community of dreamers, doers, problem-solvers, and change-makers. They are seeking an Executive Support Specialist 1 to provide confidential secretarial support and perform administrative work for the Department Head, Administrative Manager, and Head Advisors in the Department of Horticulture.
EducationNon ProfitUniversities
Responsibilities
Provides confidential secretarial support and performs administrative work for the Department Head, Administrative Manager, and Head Advisors
Supports these positions in the Horticulture department with secretarial/program and project support
Collects and compiles information on a variety of subjects related to Horticulture and Extension Offices operations
Ensures College of Agricultural Sciences and departmental policies are followed, assisting in communicating and enforcing with faculty, staff and students
Tracks, maintains and coordinates department databases, central filing system, equipment and space management
Acts on behalf of the administrative supervisor when scheduling and arranging appointments, meetings, and conferences, and when coordinating department-wide projects or activities
Qualification
Required
Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq
Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months
Demonstrated commitment to diversity, equity, inclusion and student/learner success
Preferred
Bachelor's degree in English, Communications, Business, or related field
Five years of administrative office experience in higher education
Experience with OSU applications and programs
Benefits
Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
Free confidential mental health and emotional support services, and counseling resources.
Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.
Company
Oregon State University
Oregon State University is a public research university that offers various undergraduate and graduate programs across multiple fields.
1001-5000 employees
H1B Sponsorship
Oregon State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (146)
2024 (148)
2023 (91)
2022 (115)
2021 (72)
2020 (59)
Funding
Current Stage
Late StageTotal Funding
$94.53MKey Investors
U.S. Department of DefenseUS Department of EnergyNational Safety Council
2025-01-13Grant· $11.9M
2024-12-04Grant· $0.5M
2024-06-13Grant· $0.05M
Leadership Team
Mike Green
Vice President for Finance and Administration and Chief Financial Officer
Kimya Massey
Deputy Athletic Director/COO at Oregon State University Athletics
Recent News
Sports Business Journal
2025-12-16
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