Apply on Employer Site

FirstService Residential · 1 day ago

Vendor Services Coordinator

Bloomington, MN

Full-time

Onsite

Entry Level

$22.50/hr - $25/hr

2+ years exp

FirstService Residential is a company focused on managing residential properties, and they are seeking a Vendor Services Coordinator. The role involves managing vendor setups, ensuring compliance with company requirements, and handling vendor inquiries and reports.

Property ManagementReal Estate

Responsibilities

Interface with vendors, managers, and outsourced qualification company to qualify vendors by obtaining W9s, COIs, etc

Assist with processing new vendor setups

Set up vendors in the accounting system and oversee updates of vendor qualifications in databases and enterprise software

Research vendor qualification status for invoices received from non-qualified vendors

Notify Community Managers of changes in vendor qualifications (e.g., expiration of certificates, licenses, or insurance carrier status)

Maintain vendor setups in the accounting system

Prepare and issue 1099 & 1098 tax forms

Complete B notices

Perform year-end vendor cleanup

Support internal and external information requests

Resolve internal and external customer issues with prompt, effective communication

Run reports for vendor maintenance and statistics

Participate in meetings/work groups to integrate activities, communicate issues, obtain approvals, and resolve problems

Maintain regular and punctual attendance for shifts, meetings, and trainings

Perform special projects and other related duties as assigned

Adhere to FirstService Residential Global Service Standards

Conduct business with the highest standards of personal, professional, and ethical conduct

Follow all safety precautions and company policies

Assist with operations as needed to maintain workflow and meet schedules

Qualification

Accounts payable experienceVendor managementMicrosoft Office SuiteCustomer service skillsMulti-taskingCritical thinkingProblem-solvingDecision-makingVerbal communicationWritten communicationOrganizational skillsDetail-orientedReliabilityIndependent work