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Greenleaf Trust · 1 day ago

Facilities and Real Estate Manager - Kalamazoo, MI

211 Kalamazoo, MI, Kalamazoo, MI, US

Full-time

Onsite

Senior Level

5+ years exp

Greenleaf Trust is a wealth management firm providing fiduciary excellence and customized solutions. The Facilities and Real Estate Manager oversees the maintenance, operations, safety, and improvement of the Kalamazoo location and its other leased properties, while partnering with finance for capital planning and lease administration.

FinanceFinancial ServicesWealth Management

Comp. & Benefits

Responsibilities

Plans, organizes, and manages the operations of the facilities and general infrastructure systems

Develops and implements a comprehensive preventative maintenance program for buildings, equipment, and grounds to ensure reliability

Manages HVAC, plumbing, electrical systems, utilities and other mechanical systems to ensure optimal functionality and efficiency

Coordinates with vendors and contractors for repairs, upgrades, and renovations

Partners with information technology and security teammates to ensure effective control of environments at each location and appropriate vetting of third-party services

Responds promptly to emergency maintenance issues, including weather-related concerns. Communicates plans with organizational partners when adverse conditions exist

Ensures safe site conditions at all times for all stakeholders and partners with governing bodies on permitting and regulatory compliance

Fosters positive and collaborative relationships with Greenleaf Trust teammates, focused on excellence in service delivery

In partnership with finance, develops rolling five-year schedule of investments necessary for efficient operations and prudent capital allocation at each property

Establishes working relationships with landlords to ensure lease and property conditions are executed in alignment with contractual obligations

Manages the execution of all leasehold improvements through industry best-practices, project management, and process discipline

Partners with finance to ensure effective insurance coverage and policies are implemented for each location. As warranted, the role will also help administer insurance claim activities

Implements continuous improvement actions that optimize investments, reduce costs to operate, and achieve sustainable operations

Develops maintenance and project budgets for all locations and ensures adherence to financial controls

Qualification

Property ManagementBudget ManagementBuilding Trades ExperienceFacilities ManagementBuilding Management SoftwareCustomer Service OrientationSafety Protocols KnowledgeMicrosoft Office

Required

Minimum 5 years of experience in property management, lease administration, and/or third-party facility services

Minimum 3 years of experience, directly or indirectly, working in building trades and/or the construction industry

Minimum 3 years of experience in budget and/or capital project management processes

Bachelor's degree in facilities management, engineering, business, or related field is preferred

Must demonstrate a high level of professionalism with customer service orientation

Proven experience working with contractors, HVAC, plumbing, electric, and other service providers

Must have demonstrated knowledge of safety protocols, procedures, planning and permitting processes

Must have familiarity with building management software and systems

Must be proficient in the use of computer systems like Microsoft Outlook, Teams, Word, and Excel

Ability to work flexible hours and occasional on-call scenarios

Physical ability to: stand for up to 8 hours or longer; stoop and bend for extended periods of time; work in various weather conditions; lift and move heavy items such as ladders and other building equipment

The position will be based in Kalamazoo, MI and must be on-site five days per week

Travel throughout Michigan will be required frequently. Occasionally, flight travel to Florida and Delaware as well as weekend travel may be required

Must have a valid driver's license in good standing