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Vialto Partners · 1 day ago

Legal Administration Team - Coordinator - Boston, MA

Boston, MA

Full-time

Onsite

Entry Level

$41K/yr - $62K/yr

1+ years exp

Vialto Partners is a market leader in global mobility services, seeking a coordinator for their Immigration Law team. This role involves supporting day-to-day administrative activities, including mail management, document support, and office supply monitoring.

Consulting

Responsibilities

Pick-up, sorting and distribution of daily incoming mail

Pick-up, sorting and coordination of daily outgoing mail / courier packages

Printing, photocopying and scanning of immigration applications and updating details of work in case management and data management systems

Monitor and replenish printer supplies

Monitor printer functionality and handle the coordination of vendor repairs

Courier preparation - waybill creation, tracking of packages, contacting vendor to resolve issues related shipment delays

Liaising with external courier vendors, as required

Document management support, both electronic and physical

Managing the delivery of daily support services in coordination with other Operational Support teams and legal teams

Monitor and replenish office supplies

On-site office closure and emergency support

Assist with other administrative tasks or project-based work, as required

Qualification

Google SuiteCustomer ServiceInterpersonal SkillsOrganizational SkillsCommunication Skills

Required

1-3 years of related experience in a similar role, business support service center, printing services industry within a fast-paced, high-volume environment

Ability to follow processes and procedures safely and accurately

Critical attributes of this position include: a positive, proactive 'can do' attitude and excellent customer service, interpersonal and communication skills

Strong work ethic, discretion in handling confidential information and ability to prioritize and adapt to changing demands and deadlines

Must have strong organizational skills, meticulous follow-up and follow-through, good judgment and high attention to detail

Confidence in ability to work in an ever-changing work environment

Clearly communicates efficiently and professionally

Excellent discretion when dealing with sensitive information

Ability to negotiate and influence effectively

Provides services according to predetermined requirements and quality standards

Escalates problems to team lead or manager if unable to resolve

Ability to take initiative and very client service oriented