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Bentley University · 6 days ago

Senior Administrative Assistant, Information Technology

Waltham, MA

Full-time

Onsite

Mid, Senior Level

$25.82/hr - $41.55/hr

4+ years exp

Bentley University is seeking a Senior Administrative Assistant to support the IT Management Team and various IT departments. The role involves providing administrative support, managing communications, and overseeing day-to-day operations within the IT division, which focuses on enhancing the digital landscape of the University.

Universities

Comp. & Benefits

Responsibilities

Provide administrative support to all the IT Management Team members across five departments

Perform meeting and event planning with responsibility for all related logistics (sometimes large in scale), and calendaring

Lead/primary website and SharePoint/Teams site updates including drafting of content and departmental communications

Drupal super user for the division, as well as other departments/divisions in need of assistance with the my.bentley page

Maintain the annual communications roadmap/timeline

Maintain IT social media presence

Maintain the University event calendar as it pertains to IT (administrative rights for the University event calendar – approvals)

Manage confidential information (budget, personnel, new hire)

Act as contract approver in the Workday Strategic Sourcing software as needed

Contact for Procurement WSS updates/uploads and enter contracts as needed for the IT management team

Support the IT recruiting process

Assist with the maintenance of department budgets through financial reporting, expense entry and reconciliation, AP and procurement requests

Point of contact for IT management team questions regarding status of payments, requisitions, purchase orders

Act as administrative liaison between IT departments and other University departments such as Procurement, Facilities, Accounts Payable, and Academic Affairs

Maintain records in different systems and oversee day-to-day office operations for two or more of the IT departments

Qualification

Advanced Microsoft OfficeDrupal skillsAPProcurement experienceWorkday FinanceWorkday Strategic SourcingManage confidential informationOrganizational skillsCommunication skillsAttention to detailWork independently