Caltech · 3 days ago
Team Lead
Pasadena, CA
Full-time
Onsite
Senior Level, Lead/Staff
$159K/yr - $194K/yr
8+ years expCaltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. The Team Lead is responsible for managing a project management team overseeing capital improvement projects, annual laboratory renovations, and office renewal projects, ensuring they are delivered on budget and on schedule while fostering collaboration and communication across departments.
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Responsibilities
Training, mentoring, team building, managing workflows, communicating complex information clearly and concisely while also inspiring the team with their confidence and enthusiasm
Fosters collaboration both within the group and between departments and stakeholders for optimal outcomes
Excels in conflict resolution to solve issues and keep team members empowered
Conduct comprehensive research on project needs, advise the team and customers on complex project plans, manage the oversight of design and construction of multiple projects, prepare budgets, schedules, and status reports
Manages the bidding process, reviewing contract language, making team selections, documentation, reviewing invoices, change orders, commissioning, and the close-out of the projects
Maintain close working relationships with management, Institute clients and outside professionals
Builds, reviews, and presents projects for approval to Institute management
Provides oversight on all projects within their portfolio and cross-collaborates with peers on projects campus-wide
Must always be aware of the project objectives and provide a work environment that encourages team members to deliver on those objectives
Monitor progress on each task by providing feedback, providing guidance where necessary, and encouraging team collaboration
Resolve conflicts and comfortably communicate complex and sensitive information
Track team goals and team performance as it relates to budgets, schedules, client engagement and project objectives
Proactively lead by anticipating team needs and mitigate issues before they arise
Act as a liaison between upper management and project staff, and ensure that all tasks are completed efficiently, on time, and within budget
Support the PDC Planning team to work collaboratively with other Divisions/ Departments in developing project scope and associated project cost related details
Provide guidance and oversight of all necessary documentation in preparation for bidding
Manage the bidding process in collaboration with the Procurement Officer
Negotiate complex design and construction contracts with the Office of General Counsel and Procurement Officer
Provide design and construction administration support coordinating with engineering consultants and in-house staff to review construction documents, submittals, RFIs, and field observation reports
Establish budget estimates and ensure projects are delivered within budget constraints
Develop complete project schedules and ensure that projects are delivered as communicated
Review and approve the design and construction for adherence to Caltech design standards, project specifications, and local and government standards and requirements
Prepare progress and financial reports for all on-going projects
Advise customers on complex project plans; effectively manage customer expectations during the planning, execution, and closure of projects by anticipating challenges and developing contingency plans accordingly
Identify and correct quality issues and program budgets during the different stages of the project
Ensure maintenance of complete and accurate files suitable for audit purposes on all projects
Provide construction support, coordination with contractors, facilities management personnel and customers
Perform other related duties as assigned including Emergency Operation Center Support when required
Qualification
Required
BA/BS degree, preferably in engineering, construction management, architecture, or other related discipline
Minimum eight years' work experience in project management or construction management of new building and/or renovation projects
Must have a LEED AP or LEED GA certification or the ability to obtain one within 12 months of employment
Must have Project Management Professional certification, Certified Construction Management certification, MBA, or related training and experience
Complete OSHA 10-hour Construction Training within six months of employment and refresher training every four years
Strong conflict resolutions skills
Experience in mentorship and team building
Effective verbal and written communication skills are required, as is the ability to effectively communicate with all levels of management and other professionals on complex and sensitive issues
Proficient in the use of MS Outlook, Word, Excel, and Project
Must be able to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations for the purpose of observing and planning work
Recent construction or construction management experience
Educational or research laboratory project experience
Large and small project experience
Preferred
Institutional or Higher Education project experience
Ground up construction experience
State of California licensed professional
Project management systems expertise
Benefits
Health, dental, and vision insurance
Retirement savings plans
Generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.)
Tuition reimbursement
Company
Caltech
Caltech is a science and engineering research and education institution.
1001-5000 employees
H1B Sponsorship
Caltech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (156)
2024 (95)
2023 (105)
2022 (83)
2021 (30)
2020 (22)
Funding
Current Stage
Late StageTotal Funding
$86.51MKey Investors
US Department of EnergyAlfred P. Sloan Foundation
2024-07-17Grant· $10M
2019-09-27Grant· $75M
2019-01-01Grant· $1.51M
Leadership Team
Frances Arnold
Linus Pauling Professor
John Preskill
Professor of Theoretical Physics
Recent News
2025-12-17
PhysOrg.com
2025-12-03
Company data provided by crunchbase