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Fisk Electric Co. · 1 day ago

Project Administrator

Los Angeles, CA

Full-time

Onsite

New Grad, Entry Level

$25/hr - $35/hr

Fisk Electric Co. is a leading provider of electrical systems and building technology solutions. They are seeking a Project Office Administrator to provide administrative support to the jobsite project team, ensuring smooth day-to-day activities and assisting with document administration and compliance tracking.

ConstructionIndustrialIndustrial EngineeringManufacturing

Responsibilities

Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite

Provide general support for site visitors

Aid project with any site security / badging or other logistic items as needed

Maintain the field office services and supplies including office supplies, office equipment and employee supplies

Scheduling of office spaces and maintenance of seating charts and signage

Coordinate any repairs or maintenance necessary

Aid with onboarding new employees and ensuring they have all the equipment and access needed for success

Run project reports as required for the project team and for record purposes

Track and maintain up to date logs as required for project logistics

Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed

Route Documents for approvals and signatures using Sign-Now electronic signature processes

Operate as a backup for the collection and processing of union payroll hours and aid with the onboarding of union crewmembers when needed

Process Expense reports and credit cards for project Mgmt. team

Co-ordinate travel and accommodation arrangements when necessary

Completion and tracking of new employee access and equipment transfer requests

Assemble and file necessary documentation for archiving along with the project team at the end of the project

Qualification

Excel proficiencyMS Office SuiteProject Management SoftwareJD Edwards E1Bluebeam pdfConstruction industry experienceCloud platform experienceMulti-taskingCommunication skillsTeam collaboration

Required

Education: High school diploma required, Associates degree preferred

Construction industry experience preferred but not required. Office experience highly desired

Ability to effectively communicate and participate actively in a critical role as part of a team environment

Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed

Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes

Excel proficiency and use of overall MS Office Suite

Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful

Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

Preferred

Associates degree preferred

Construction industry experience preferred but not required

Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful

Egnyte or similar cloud platform content sharing experience a plus

Company

Fisk Electric Co.

As a division of one of America's largest construction companies (Tutor Perini Corporation), Fisk Electric Company provides the highest standards of electrical construction service.

Founded in 1913