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Southern Glazer's Wine & Spirits · 1 week ago

Executive Administrative Assistant CPWS - Bellevue, WA

Washington - Bellevue

Full-time

Onsite

Mid Level

$23/hr - $39/hr

3+ years exp

Southern Glazer's Wine & Spirits is a premier wine and spirits distributor that values its employees and invests in their growth. The Executive Administrative Assistant will provide on-site support to VPs and Directors, managing schedules, organizing meetings, and handling travel arrangements among other administrative tasks.

Wine & Spirits

H1B Sponsor Likely

Responsibilities

Manage calendars, schedules; organize, schedule and prioritize meetings throughout the day and provide extensive phone coverage and call follow-up

Establish follow-up systems for project management, calendar management and e-mail management, including maintaining department PTO and vacation forms

Create and maintain filing system for VPs/Directors

Prepare meeting agendas, attend meetings, take minutes, and prepare executive summaries

Prepare T&E expense reconciliation through Concur

Responsible for booking travel and coordinating flight, car rental and accommodations for Shared Services employees

Purchase corporate gifts as requested (i.e. Birthdays, Special Situations, Holidays) and maintain and order supplies as needed

Plan and coordinate on-site and off-site meetings and events including the organization, ordering, setup, and cleanup of breakfast and luncheon meetings

Support Department Managers on an as-needed basis

Perform other general administrative duties as assigned

Qualification

Microsoft OutlookExcelPowerPointConcurOrganizational skillsTyping skillsCommunication skillsInterpersonal skillsTeam playerSelf-starter

Required

Two years of college education or equivalent required

Excellent communication skills (verbal and written) required

Strong writing skills for meeting minutes and general communication

Strong interpersonal and organizational skills

At least three years of corporate professional experience in an administrative assistant role, or equivalent

Must have experience in supporting multiple individuals

Team player, energetic, self-starter, motivated

Must have knowledge of computer systems, specifically the use of desktop software such as Microsoft Outlook, Outlook Calendar, Excel, PowerPoint, and strong typing skills; Visio knowledge a plus

Responsible for working with and maintaining confidential data

Benefits

Comprehensive medical and prescription drug coverage

Dental and vision plans

Tax-saving Flexible Spending Accounts

Disability coverage

Life insurance plans

401(k) plan

Tuition assistance

Wellness program

Parental leave

Vacation accrual

Paid sick leave

Company

Southern Glazer's Wine & Spirits

Glassdoor3.6

Southern Glazer’s Wine & Spirits is the world’s pre-eminent distributor of beverage alcohol, and proud to be a multi-generational, family-owned company.

Founded in 1968

Miami, Florida, US

10001+ employees

https://www.southernglazers.com/careers

H1B Sponsorship

Southern Glazer's Wine & Spirits has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (27)

2024 (22)

2023 (17)

2022 (19)

2021 (17)

2020 (14)