NextPhase Search ยท 1 day ago
Executive Assistant
Boston, MA
Full-time
Hybrid
Mid Level
$100K/yr - $125K/yrNextPhase Search is a growing and prestigious alternative investments firm seeking a versatile Executive Assistant / Floater to join their collaborative administrative team. This role involves providing dedicated administrative support to executives, managing complex schedules, and coordinating various projects while also acting as a backup for Partner-level EAs.
Staffing & Recruiting
Hiring Manager
Andrea Greiff
Responsibilities
Provide dedicated administrative support to a small group (2 light-touch executives and one part-time consultant), managing calendars, travel, and meetings
Act as the primary backup for Partner-level EAs, managing complex, shifting schedules and intensive travel coordination during their absences (for maternity/ medical leaves, sick and vacation time, etc.)
Fill in for the Office Manager one day per week (with an 8:30 AM start), serving as the point of contact for vendors, guests, and office logistics (you can remain at your own desk- light responsibilities this day)
Proactively manage Partner email inboxes, update CRM contacts, and monitor travel/flights in real-time
Coordinate various projects, based on firm needs and personal interests (you will have bandwidth for these during times you are not covering a Partner level EA role)
Qualification
Required
Proven administrative support background, ideally within private equity, venture capital, or alternative investments- financial services background is required
Proficiency in MS Office Suite
Strong track record of managing domestic travel, expense reporting, and complex meeting/ calendar management
A 'company-first' professional who enjoys a mix of high-intensity days and more routine administrative flow
Flexible for periodic 5 day in office weeks (rare but possible periodically depending on coverage needs)
Preferred
Experience with CRM systems preferred
Company
NextPhase Search
Primarily referral-based executive and administration search firm servicing top tier firms with needs assessment and talent acquisition.
Founded in 2009
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase