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The Providencia Group · 1 month ago

Human Resources Administrative Assistant

McAllen, TX

Full-time

Onsite

Entry, Mid Level

2+ years exp

MVM, Inc. is a company built on the pillars of Service, Support, and Success. The Human Resources Administrative Assistant provides essential administrative and general HR support, including employee relations, onboarding, and benefits administration, while managing various HR-related tasks in a fast-paced environment.

AppsInformation TechnologyTechnical SupportTrainingWeb Development

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Acts as the primary point of contact and customer service representative for all MVM, Inc. contract specific employees based in assigned office

Responsible for the collection, and digital file maintenance of all personnel documents into HRIS system and other supporting systems

Handles Employee Relations concerns and formal complaints, initiating and escalating employee investigations in partnership with HRBPs and Operations

Provides support with recording and administration of progressive discipline actions and annual performance evaluations

Coordinates regular, post-accident, and random drug testing process in coordination with contract requirements working with our vendor and HRBP to ensure compliance

Responsible for monitoring notifications and managing the tracking and collection of all employee compliance items, including vaccinations, certifications, licenses, IDs, and any other contract-required documents

Assists the Safety department with the completion of the reporting process for work related injuries and processing of workers’ compensation claims

Coordinates with candidates to ensure all onboarding tasks are completed before their hire or training start date

Responsible for onboarding/new hire paperwork for new employees to include completion of the I-9 and E-Verify, compliance required documents, and disclosure agreements

Assists the Training department with new hire orientation as needed and is responsible for delivering the People Services portion of the presentation

Administration of employee Health & Welfare and benefit programs including handling benefit related questions

Responsible for the distribution of various communications to employees from Operations, Safety, Training and People Services

Organizes and conducts employee engagement and community engagement activities

Supports People Services and Operations teams by performing and managing various People Services related administrative functions

Manages HRSupport mailbox inquiries and escalates them to other departments or personnel as needed

Manages annual open enrollment for their assigned office in line with Benefits guidance and serves as the primary point of contact for enrollment assistance and questions

Performs other duties as assigned

Qualification

Human Resources supportEmployee RelationsHRIS knowledgeMicrosoft OfficeCommunication skillsTeamworkConfidentialityAdaptability

Required

Bachelor's degree or actively pursuing a bachelor's degree in HR or any related field (a high School diploma with 4 years of experience supporting a Human Resource department may be substituted for a bachelor's degree)

Have at least two years of experience supporting a Human Resource department in an administrative or generalist capacity (a minimum of 6 years of experience supporting a Human Resource department with a high school diploma)

General knowledge of employment laws and regulations

Effective communication and people skills to effectively interact with different departments and employees at all levels of the organization

Strong Employee Relations skills necessary

Ability to deal with confidential and sensitive information

Ability to prioritize work, meet stringent deadlines, balance multiple tasks, identify and escalate issues when necessary, and work in a team environment

Excellent administrative skills, proven ability to work and adapt to a challenging environment where personal initiative is a critical element of success

Strong computer skills in MS Office, including Microsoft Word, TEAMS, Excel, and Outlook

Ability to work weekends or Holidays when needed

Ability to obtain/maintain a Security Clearance

Favorable credit check for all cleared positions

Successfully pass a background investigation, drug screen

US Citizenship