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DHL · 1 week ago

Administrative Assistant II

Boise, ID

Full-time

Onsite

Entry Level

$21.30/hr - $21.30/hr

2+ years exp

DHL Supply Chain is a global leader in logistics, and they are seeking an Administrative Assistant II to provide essential administrative and clerical support to management. The role involves managing personnel records, scheduling meetings, and serving as a communication point for associates.

Courier ServiceDelivery ServiceLocal BusinessLogisticsSupply Chain Management

Responsibilities

Provide administrative and clerical support to management including the management of personnel records

Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance

Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates

Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices

Provide information to callers, requiring detailed knowledge of the managers area of responsibility and general knowledge of company policies, practices and operations

Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)

Maintain departmental records and prepare reports

Schedule meetings and appointments and arrange travel and hotel accommodations as necessary

Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items

Follow up on all assignments delegated to subordinate managers as to status, completion, etc

Maintain administrative filing system including items that are confidential

Process weekly payroll records

Serve as central communication point for associates

Operate office equipment including fax, copier, printer, and binding machines

Perform additional duties as assigned

Qualification

Verbal communicationWritten communicationTime managementWord processingSpreadsheet softwarePresentation softwareFilingSortingLearning new softwareData entryProofreading