University of Michigan · 3 days ago
Special Events Assistant (temp)
Ann Arbor, MI
Full-time
Onsite
Entry Level
1+ years expThe University of Michigan is seeking a Special Events Assistant to support the Premium Rentals Program at Michigan Stadium and other venues. The role involves managing events, coordinating tours, and ensuring compliance with regulations while providing exceptional experiences for guests.
E-LearningEducationHigher EducationUniversities
Responsibilities
Act as on-site event manager for Special Events
Collaborates with Special Events, Catering Partners and facility staff to ensure a successful flow and communication between all stakeholders
Attend weekly planning meetings to ensure all event needs are identified and executed
Facility point person during events including assisting with audio visual, monitoring HVAC comfort levels, and providing a safe and secure venue for our guests
Communicating with premium rental clients regarding room layout, University alcohol rules & regulations, fire marshal requirements as well as applicable State and Federal Laws
Evaluating current methods and procedure in order to improve operations, create efficiencies and develop new and innovative ways to manage premium events
Coordinating parking
Manage daily tour requests to determine if requested day/time fits within Michigan Stadium availability
Leads a team of six tour guides including producing a weekly schedule of scheduled tours and assigned guides
Oversees payment of all tour groups
Continually evaluates and benchmarks Michigan Stadium tour program to make sure prices are competitive in the marketplace
Prepares special and periodic reports on the tour program to continually improve and evaluate the state of the program
Manage photo requests to determine if requested day/time fits within Michigan Stadium availability
Coordinate scheduling of temps to work photo sessions
Oversees payment of all photo groups
Keep prop box updated and clean
Assist Operations & Event Management Office with assorted game-related tasks & projects
Other duties and projects assigned by the Director of Special Events
Assure compliance with the NCAA and Big Ten rules as well as OSEH safety programs
Assure compliance with University purchasing protocols
Other duties as assigned
Qualification
Required
Bachelor's degree required
Strong written, verbal and interpersonal communication skills and proficiency in spelling, grammar, punctuation and proofreading
Ability to set priorities, handle multiple assignments and deadlines and display good judgment while operating in a flexible and professional manner
Successful experience working in a team environment and the ability to promote a team atmosphere with all employees
Must be able to establish and maintain positive working relationships with all team members and customers by utilizing outstanding interpersonal skills
Must have extreme attention to detail, a high level of organization, and a high level of initiative and energy
Knowledge of NCAA and Big Ten Compliance rules
Ability to work nights, evenings, and weekends
Expertise in Microsoft Word, Excel and PowerPoint
Preferred
1+ years working in Special Events/Event Management
A working knowledge of Social Tables, room diagramming software
Experience using ABI or When2Work Scheduling Software
Experience running a POS software system in retail setting
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
2025-12-19
IEEE Spectrum
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