RealManage · 1 day ago
Onsite Assistant Community Association Manager - Part-Time (LFL2026)
Lauderhill, FL
Part-time
Onsite
New Grad, Entry LevelRealManage is a dynamic, technology-driven HOA management company that values professionalism and dedication. The Assistant Community Association Manager will assist in various administrative tasks, including tracking deed restriction letters, preparing meeting packets, and maintaining corporate records.
Real Estate
Responsibilities
Produce and track letters based on the site inspections. Maintain violation log, both active and resolved
Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed
Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements
Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting
Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
Maintain and update the corporate records and minutes books for assigned associations
Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests
Set up files for new associations as assigned and maintain association files per standard office procedures
Assist the Association Manager with researching resident requests, securing locations and dates for meetings
Qualification
Required
Produce and track deed restriction letters based on site inspections
Maintain violation log, both active and resolved
Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.)
Solicit bids for renewal and renew the agreements with current vendor if requested
Assist in bid packet preparation
Ensure that all agreements are fully executed and appropriately filed
Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association's bylaw notice requirements
Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations
Manage the approval process of the minutes by the Association Manager and circulate to the Board of Directors within thirty days of the meeting
Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
Maintain and update the corporate records and minutes books for assigned associations
Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee
Manage committee requests
Set up files for new associations as assigned and maintain association files per standard office procedures
Assist the Association Manager with researching resident requests, securing locations and dates for meetings
Company
RealManage
RealManage is a real estate company providing property management and development services.
Founded in 2004
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
American SecuritiesProsperity Bank
2022-06-02Private Equity
2022-05-13Debt Financing· $100M
Leadership Team
Lisa Drobney
Vice President Operations/ GA Market Leader
Marc Rodriguez
Executive Vice President, Market Operations (US)
Recent News
2025-08-13
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2025-03-26
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2025-03-26
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