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VCU Health · 1 day ago

Associate Administrator, Gastroenterology and Hepatology

Richmond, VA

Full-time

Onsite

Mid, Senior Level

3+ years exp

VCU Health is seeking an Associate Administrator for their Gastroenterology and Hepatology division. This role involves providing administrative support and leadership, including financial management, human resources oversight, and grants administration, while ensuring compliance with relevant regulations and policies.

Hospital & Health Care

H1B Sponsor Likely

Responsibilities

Oversees all human resources functions within the Division(s) and serves as the liaison and contact for all human resources matters

Collaborates with VCUHS Human Resources and the HR Business Advisory team to assist in the design, develop, and implement equitable and inclusive strategic and operational human resource management practices for the department

Manages, supervises and directs assigned administrative/support staff to include determining staffing needs, recruitment, hiring, work assignments, performance evaluation, disciplinary/corrective action and employee training and development

Participates in faculty recruitment for the Department which includes developing pro-formas to assess financial/program impact of new faculty and services; recruitment, advertising, hiring and relocation of new faculty, participating in onboarding new faculty; handling and verifying contracts and agreements; working in collaboration with VCU Human Resources in the administration of the annual faculty salary process, and working with the MCVP compensation plan team; and assisting faculty and other providers in the credentialing process and professional liability verification

Assists with productivity analysis and accountability of Division faculty

Communicates with providers and divisional staff to ensure all remain up to date on current health system policies

Works with the Office of the General Counsel and the VCU Office of Immigration Services as needed on visa issues and all related matters for existing/prospective employees from other countries

Prepares and handles all related paperwork and documents

Administers VCU/VCUHS Human Resources policies and procedures

Serves as the Division’s liaison with VCU and VCUHS Human Resources

Prepares and coordinates all required human resources paperwork

Adjusts provider work efforts to ensure illustrations appropriately reflect clinical work expectations of faculty

Collaborates with the MCVP’s compensation team to address compensation requests

Responsible for oversight and compliance for education programs in the specialty for which the associate administrator oversees

Works with respective program directors to incorporate house staff into the care model for patients

Maintains financial controls for all sources of funds to ensure solvency and compliance with University and Health System policy and accounting regulations and state and federal law

Assists with the development and maintenance of divisional operating budget using the requisite financial accounting systems

Collaborates with division leadership in order to implement an equitable and financially sound operating budget. Monitors expenditures and revenue

Performs statistical analysis for forecasting. Assists with long range financial planning and projection of revenue and expenditures

Manages and maintains all operating accounts

Oversees all financial aspects of the division(s) to include travel, accounts receivables, and purchasing. Reconciles all accounts and researches and resolves variances

Collaborates with internal and/or external third-party partners in the equitable and effective management of the revenue cycle operations. Works with providers to ensure appropriate documentation for clinical activity is consistent with MCVP and Compliance Services policies

Prepares financial statement and reports. Presents financial reports to the Administrator and Division Chairs

Establishes and monitors internal controls of divisional administrative staff as it relates to financial affairs

Assists ambulatory team, as needed and appropriate, in the development of business plans to maintain clinic capacity, expansion, and capital requests

Directs and oversees contract and grant acquisition, written proposals, budget preparation and administration and monitoring of funds to ensure university, state and federal requirements and regulations are met

Administers activities that are necessary to the application and management of grant programs focusing on the fiscal and operational aspects

Analyzes and reviews grant proposals for compliance with agency and VCU requirements

Works with research coordinators to ensure compliance with local, federal and international guidelines regarding conduct of human research

Interprets sponsor programs and advises PI(s), VCU and sponsoring agencies regarding stipulations and the administration of grants

Oversees the administration of expenses charged to grants for appropriateness and confirms that funding is budgeted, and expense is allowable

Oversees submission of regulatory information to institutional Review Board for new and existing clinical trials

Enters into negotiations with sponsors (e.g., NIH, pharmaceutical industry) for budgets and monitors expenses by reviewing and approving all system(s) to track expenditures

Maintains knowledge of computer systems used to support research

Serves as Effort Reporting coordinator for the division

Serves as a liaison to internal and external contacts with PIs, research coordinators, sponsoring agencies, Grants and Contracts Accounting, Office of Research, Office of Sponsored Programs, Purchasing, Accounts Payable, etc. to obtain and manage grants

Assists with short-term and long-range space planning

Meets with space analysts and determine space requirements

Coordinates activities/projects with Facilities Management, architectural consultants and construction contractors

Determines fiscal requirements for renovations and new building projects

Handles, communicates and coordinates all physical moves

Working with department Administrator, develops pro-formas for consideration and approval of facility projects including any capital requests needed in space expansions

Assists with all information technology needs for the Division and assists in the implementation and management of hardware and software to support the function of the Division faculty and staff

Obtains and organizes data from multiple systems and sources (MCV Physicians, and VCU Medical Center, etc.) to monitor the fiscal integrity of the Division and remains current with needed computing skills

Handles all computing expenditures and inventory of equipment and software

Collaborates with Ambulatory to identify opportunities to increase efficiency and effectiveness of clinical practice

Responsible for co-management of provider schedules working with Ambulatory to ensure appropriate clinical outpatient coverage

Works with division chiefs and other leadership to optimize the physician and provider practice, including both outpatient and inpatient

Responsible for communicating and developing plans to increase provider productivity congruent with practice plan standards

Develops business plans to increase outreach and grow market share

Qualification

Healthcare AdministrationFinancial ManagementHuman Resources ManagementGrants ManagementSpace PlanningInformation Systems ManagementMicrosoft SoftwareStatistical AnalysisTeam LeadershipProblem Solving

Required

Bachelor's Degree in Finance, Accounting, Healthcare Administration, Business or closely related field

Minimum of three (3) years of work experience in a healthcare management position with financial and supervisory responsibility OR within one semester of completion from a Master's Degree Program in Healthcare Administration (MHA)

Experience with Microsoft software, to include spreadsheets and databases

Must be able to use financial, Human Resources, University and Health System resources to make independent decisions and determine actions necessary to achieve the goals of the Division(s)

Preferred

Master's Degree in Business or Healthcare Administration or closely related field

Administrative and/or financial management work experience in an academic medical center and/or large physician group practice

Previous experience with Enterprise Resource Planning Systems, Electronic Health Record systems; and VCU and VCUHS information systems

Experience leading diverse teams

Company

VCU Health

Glassdoor3.6

VCU Medical Center is a school. It is a sub-organization of Virginia Commonwealth University.

Founded in 1838

Richmond, Virginia, USA

10001+ employees

https://www.vcuhealth.org

H1B Sponsorship

VCU Health has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (47)

2024 (32)

2023 (37)

2022 (45)

2021 (44)

2020 (33)