University of Florida · 4 days ago
Administrative Support AST II
Gainesville, FL
Part-time
Onsite
Mid Level
$19/hr - $19/hr
4+ years expUniversity of Florida is seeking an Administrative Support Assistant II to perform a variety of administrative duties. The role includes managing schedules, maintaining filing systems, assisting with employment processes, and providing reception services.
Higher Education
Responsibilities
Performs confidential, routine, and non-routine administrative duties; provide reception services, schedule appointments, meetings, and travel, maintain various calendars, prepare and proofread correspondence, reports, and other documents prepared by a supervisor, organize and maintain paper and electronic filing systems, initiate recurring administrative processes, such as updating personnel information, coordinate projects, and assist in the completion of reports by researching and gathering required information and prepare reports
Attend meetings to take notes, produce minutes of meetings, and follow up assignments
Organize and maintain a complex system of files and records, both physical and electronic material, perform data entry, collect requested data and materials as needed, route and track requests for signature; Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, and maintaining P-Card information as required
As directed, routinely update, scan and purge office files and archives when necessary
Assists with employment processes by preparing position authorization forms and personnel action forms and monitoring their approval, monitoring and maintaining credential files of applicants, preparing master files for search committees, may assist in scheduling interviews, preparing correspondence to applicants, entering required information into the applicant database, and assisting with the onboarding of new employees to assure they are provided with the access , tools and information they need to begin their employment
Maintain office mail, department work orders, equipment inventory in Asset Management and in the computer/mobile device tracking system, and vehicle inventory
Compiles data, conducts research, performs independent analysis, and formulates recommendations on administrative matters
Answers and direct phone calls, take messages, and field/answer all routine and non-routine questions.; serves as a unit contact and liaison to, the public, and other university departments; Assists department employees with administrative questions and tasks
Prepare and maintain files for compliance reporting
Qualification
Required
High school diploma or equivalent and four years of relevant experience
Class E Driver's License is required
Preferred
The Ability to properly handle confidential personnel information
Strong organizational skills, ability to meet deadlines, ability to work independently and problem-solving capabilities
Excellent written and verbal communication skills with the ability to communicate clearly and accurately
The ability to work independently and cooperatively as part of a team
Extensive word processing, spreadsheet development, data base and computer skills are necessary
Windows, MS Word, MS Excel, MS Outlook, MS PowerPoint, preferably Internet Explorer, and database software experience is strongly preferred
Accuracy, attention to detail and a customer service-oriented attitude are essential for success in this position
Company
University of Florida
University of Florida is a public land-grant research university in Gainesville, Florida.
10001+ employees
H1B Sponsorship
University of Florida has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (388)
2024 (307)
2023 (278)
2022 (282)
2021 (169)
2020 (162)
Funding
Current Stage
Late StageTotal Funding
$6.83MKey Investors
Align TechnologyUS Department of EnergyNFWF
2025-06-02Grant
2024-09-17Grant· $2M
2024-09-10Grant· $0.18M
Leadership Team
Sri Kalyanaraman
Co-founder, VR for the Social Good Initiative
Chris Cowen
Senior Vice President and Chief Financial Officer
Recent News
2025-12-07
2025-12-05
Sports Business Journal
2025-12-02
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