Brightstar Lottery · 1 week ago
Administrative Assistant III
Olympia, WA
Full-time
Onsite
Mid Level
$25/hr - $29/hrBrightstar Lottery is an innovative global leader in lottery solutions, providing secure technology and comprehensive services. They are seeking an experienced administrative professional to support day-to-day operations, manage schedules, and provide essential clerical functions.
ComputerGamingInformation ServicesInformation TechnologyManufacturing
Responsibilities
Perform general clerical functions, including answering phone calls, processing mail, greeting visitors, and managing visitor logs and badges
Coordinate and schedule travel, meetings, and appointments for staff and management
Provide timely administrative support to the GM and management team by understanding current business needs
Serve as backup Administrative Assistant for Brightstar California and Missouri sites
Support data requests and generate reports for management as needed
Calculate and post daily sales, ensuring contractual adjustments are entered
Prepare monthly A/R accruals and confirm accuracy of general ledger charges; resolve discrepancies and notify GM of reclassifications or accruals
Manage purchase order process, including vendor coordination and invoice tracking
Process and pay invoices, maintain auto-pay schedules, and reconcile monthly PCard expenses
Maintain expert knowledge of purchasing policies and PCard usage restrictions
Assist P&T People Partner with workers’ compensation filings and initiate background checks for new hires
Support Retailer Management team with consumables tracking, scheduling installs/removals, and monitoring communication reports
Maintain site facilities, including janitorial services, maintenance, and office/kitchen supplies
Contact contractors, vendors, and suppliers for quotes and service requests
Process vending machine key replacement orders and provide key metrics to GM and FSM
Act as Safety Leader by managing safety communications, selecting topics, distributing materials, and tracking participation
Plan and implement monthly and annual Building Excellence events
Perform additional duties as assigned
Qualification
Required
Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)
Positive can-do personality and ability to be forward thinking
Ability to successfully manage multiple projects simultaneously
Ability to work with all levels and personalities and tend to their individual needs
Highly organized, detail-oriented self-starter who is resourceful and can think outside the box
Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision
Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions
Build strong working relationships with colleagues, team members and staff
Self-motivated with the ability to exercise independent judgment with minimal direction from senior management
Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency
Benefits
Medical, dental, and vision benefits start on day one of being a Brightstar employee
12 paid holidays plus 2 floating holidays per year (new hires will receive floating holidays on a pro-rated basis according to their start date)
We offer 3 weeks (15 days) of paid vacation per year, front-loaded at the beginning of each calendar year. For the first year of employment, vacation time will be prorated based on the employee's start date. Unused vacation days by the end of the calendar year will be forfeited.
Accrued paid sick leave - accrue 1 hour for every 30 hours worked
401k with employer match and 100% vested day one
Company paid parental leave, life insurance, short term disability and long-term disability
Base pay is one part of our Total Rewards program. Non-exempt roles are eligible for irregular discretionary bonuses.
In addition, we offer employees a 401(k) Savings Plan with Company contributions, health, dental, and vision insurance, life, accident, and disability insurance, tuition reimbursement, paid time off, wellness programs, and identity theft insurance.
Company
Brightstar Lottery
Brightstar Lottery is a global gaming company specializing in the design, manufacture, and marketing of electronic gaming.
Founded in 1974
5001-10000 employees
Funding
Current Stage
Public CompanyTotal Funding
$1.3B2025-12-03Post Ipo Debt· $750M
2025-07-01Acquired
2024-09-10Post Ipo Debt· $551.02M
Leadership Team
Fabio Cairoli
Chief Executive Officer, Italy
Recent News
Company data provided by crunchbase