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Brightstar Lottery · 1 day ago

Administrative Assistant III

Lacey, WA, US, 98516

Full-time

Onsite

Mid Level

$25/hr - $29/hr

Brightstar Lottery is an innovative global leader in lottery solutions, and they are seeking an experienced administrative professional for their Lacey location. This role provides essential support to the team, ensuring smooth day-to-day operations and requires strong communication skills and attention to detail.

ComputerGamingInformation ServicesInformation TechnologyManufacturing

Responsibilities

Perform general clerical functions, including answering phone calls, processing mail, greeting visitors, and managing visitor logs and badges

Coordinate and schedule travel, meetings, and appointments for staff and management

Provide timely administrative support to the GM and management team by understanding current business needs

Serve as backup Administrative Assistant for Brightstar California and Missouri sites

Support data requests and generate reports for management as needed

Calculate and post daily sales, ensuring contractual adjustments are entered

Prepare monthly A/R accruals and confirm accuracy of general ledger charges; resolve discrepancies and notify GM of reclassifications or accruals

Manage purchase order process, including vendor coordination and invoice tracking

Process and pay invoices, maintain auto-pay schedules, and reconcile monthly PCard expenses

Maintain expert knowledge of purchasing policies and PCard usage restrictions

Assist P&T People Partner with workers’ compensation filings and initiate background checks for new hires

Support Retailer Management team with consumables tracking, scheduling installs/removals, and monitoring communication reports

Maintain site facilities, including janitorial services, maintenance, and office/kitchen supplies

Contact contractors, vendors, and suppliers for quotes and service requests

Process vending machine key replacement orders and provide key metrics to GM and FSM

Act as Safety Leader by managing safety communications, selecting topics, distributing materials, and tracking participation

Plan and implement monthly and annual Building Excellence events

Perform additional duties as assigned

Qualification

Microsoft OfficeOrganizational skillsCommunication skillsProblem solvingDetail-orientedSelf-motivatedTeam collaboration

Required

Advanced experience with Microsoft Office (Outlook, Word, PowerPoint, Excel)

Positive can-do personality and ability to be forward thinking

Ability to successfully manage multiple projects simultaneously

Ability to work with all levels and personalities and tend to their individual needs

Highly organized, detail-oriented self-starter who is resourceful and can think outside the box

Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting, and competing priorities with minimal supervision

Strong communication skills (written and verbal), with the ability to effectively communicate and collaborate with a diverse range of people and job functions

Build strong working relationships with colleagues, team members and staff

Self-motivated with the ability to exercise independent judgment with minimal direction from senior management

Demonstrated ability to anticipate issues that may arise while taking initiative and acting with a high level of sense of urgency

Benefits

Medical, dental, and vision benefits start on day one of being a Brightstar employee

12 paid holidays plus 2 floating holidays per year (new hires will receive floating holidays on a pro-rated basis according to their start date)

We offer 3 weeks (15 days) of paid vacation per year, front-loaded at the beginning of each calendar year. For the first year of employment, vacation time will be prorated based on the employee's start date. Unused vacation days by the end of the calendar year will be forfeited.

Accrued paid sick leave - accrue 1 hour for every 30 hours worked

401k with employer match and 100% vested day one

Company paid parental leave, life insurance, short term disability and long-term disability