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American Express · 2 weeks ago

Executive Assistant-OnBrand

New York, New York, United States

Full-time

Hybrid

Mid Level

$31.49/hr - $49.28/hr

American Express is a leading financial services company with a long history of innovation and commitment to its customers. The Executive Assistant will provide administrative support to the VPs of the OnBrand team, managing calendars, coordinating travel, and facilitating team collaboration to enhance productivity and culture within the agency.

Credit CardsFinanceFinancial ServicesPaymentsTravel

Comp. & Benefits

No H1B

Responsibilities

Organizing and proactively maintaining calendars, including scheduling meetings across multiple time-zones, using a high level of tact and integrity

Assisting the VPs with appropriate email delegation, booking meetings, and reacting and prioritizing what is important and urgent. Acknowledging receipt/replies on behalf of, etc

Coordinating with OnBrand chief of staff to support team collaboration and culture development

Coordinating conferences and staff meetings, including room booking, catering, security etc

Coordinating travel arrangements and logistics (hotel, rental car, and other travel-related needs)

Processing monthly expense reports and reviewing expense reports for approval

Assisting with on and off boarding and new employee logistics

Tracking and approving timekeeping for team

Managing the procurement of office supplies and other departmental needs

Providing coverage for other team-based Executive/Administrative Assistants that are on PTO or sick leave

Supporting ad hoc project work as directed by leadership

Qualification

Executive administrative supportMS Office proficiencyOrganizing large meetingsGlobal travel arrangementsProblem-solving initiativeInterpersonal skillsAttention to detailCommunication skills

Required

High level of integrity required for handling sensitive and confidential information

High energy, proactive, positive attitude, and ability to prioritize and work on own initiative

Strong interpersonal, relationship and networking skills to build and maintain effective professional relationships across all areas of the organization

Previous executive administrative support experience within a large organization

Experience in handling a wide range of administrative-related tasks, organizing large meetings across time zones and arranging global travel

Highly organized with an ability to demonstrate keen attention to details, adaptability, flexibility, resourcefulness and efficiency

Demonstrated ability to act diplomatically and respectfully when communicating with key internal and external customers and individuals of varying levels

Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through on projects

Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively

Strong proficiency with MS Office, including Word, Excel, PowerPoint and Outlook required

Excellent written and verbal communication skills

Commitment to ongoing learning and development