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State of West Virginia · 4 days ago

Administrative Services Assistant 2 - DHS - DCR - Vicki Douglas Juvenile Center - Berkeley Co.

Charleston, WV

Full-time

Onsite

Entry, Mid Level

2+ years exp

The State of West Virginia is seeking an Administrative Services Assistant 2 to provide administrative and supervisory support at the Vicki Douglas Juvenile Center. This role involves managing day-to-day operations, supervising staff, and assisting with various administrative tasks including payroll and procurement.

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Responsibilities

Performs administrative and supervisor work in providing support services such as fiscal, personnel, payroll or procurement in a state agency or facility

Responsible for the management of day-to-day operations of a maximum-security juvenile detention facility

Supervises the work of office support staff, maintenance, custodian, and kitchen staff

Responsible for the management and training of new staff, including but not limited to implementing operational policies to include changes and updates as they pertain to the area of assignment

Complete bank transactions, including Oasis entries of such transactions

Assist HR Associate with duties including but not limited to Kronos, Insurance, Benefits, and facility recruiting

Complete facility weekly reports, such as weekly HR/hiring statistics – vacancy report, pay period end review report, and weekly overtime report

Attend weekly Management Department Head meetings

Assist Superintendent with facility annual improvement and budgeting needs

Will have some authority to vary work methods and policy applications and to commit the agency to alternative courses of action

Complete EPA/evaluations on employees supervised

Utilize OIS, Kronos, Oasis and Cactas in addition to any other data base system necessary to this position

Qualification

Public AdministrationBusiness AdministrationAccountingPersonnel ManagementProcurementBudgetingProject MonitoringKronosOasisCactasData ProcessingSupervisory SkillsCommunication Skills

Required

Graduation from an accredited college or university

Two years of full-time or equivalent part-time paid employment in a technical or professional position providing administrative services such as accounting, budgeting, project monitoring and reporting, personnel, or procurement and property

Successful completion of graduate study in an accredited college or university in one of the above fields may be substituted for the required experience on a year for year basis

Preferred

Preference may be given to candidates with a major in the area of public or business administration, accounting, industrial relations, communications or related field

Benefits

$5000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility.

Employees in this classification shall receive an annual base building pay differential each fiscal year of $250 after completing one year of service.