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Union County Health Department (Ohio) · 1 week ago

Secretary / Receptionist

Marysville, OH

Full-time

Onsite

New Grad, Entry Level

$17/hr - $20.39/hr

Union County Health Department is seeking a part-time Secretary / Receptionist to provide administrative support. The role involves managing vital statistics, reception duties, and general office tasks to ensure smooth operations within the agency.

Health CarePersonal HealthWellness

Responsibilities

Serve as a clerk for Vital Statistics

Issue birth certificates, submit basic corrections, register and issue death certificates, approve disposition permits, and create and process acknowledgments of paternity

Process payments and generate receipts

Maintain records

Perform key reception functions

Answer a multi-line phone system, answer general inquiries, direct calls to the appropriate staff member, and take / deliver messages

Greet, announce, and check-in visitors; schedule various agency appointments; and collect payments, generate receipts, and reconcile payments/receipts

Open and close the Administration Lobby as needed

Check the agency voicemail and forward messages to the appropriate staff member; receive, open, sort, and distribute mail; and take outgoing mail to the on-site mailbox and/or the Post Office

Provide general administrative support to the Administration division and the rest of the agency

Type letters, memos, and other documents; copy, scan, fax, file, and collate documents; prepare mass mailings; and update and maintain databases and records

Review local newspapers for articles regarding the agency and retain hard-copy paper

Submit maintenance requests

Assist with the agency meeting rooms by monitoring the calendars and reservation requests, room supplies, and room cleanliness and setup

Contact vendors and coordinate services as needed

Provide support to the Human Resources Officer by completing assigned tasks relating to the onboarding and separation of staff members

Serve as a backup to taking General Staff meeting minutes

Assist with the preparation for the annual District Advisory Council meeting

Qualification

Microsoft OfficeCustomer serviceOrganizedDetail orientedNotary PublicOffice experienceOral communicationWritten communicationTime management

Required

Must be detail oriented

Must be organized

Possess strong oral and written communication skills

Excellent time management skills

Strong customer service skills

Previous experience answering phones, greeting and assisting visitors, and answering general visitor inquiries in an office environment essential

A High School Diploma or equivalent

Proficiency using computers and computer software (including Microsoft Office)

Ability to quickly learn computer software

Ability to lift, carry, push, and move objects, equipment, files and/or packages up to 25 pounds unassisted and up to 50 pounds with assistance necessary