Instrata · 2 weeks ago
Project Management Administrator
Stuarts Draft, VA
Full-time
Hybrid
Entry Level
1+ years expInstrata is seeking a proactive and organized Project Management Administrator to support their teams in delivering high-quality project execution. This role involves managing documentation, coordinating materials, and ensuring smooth project reporting while assisting Project Managers with various administrative tasks.
ConstructionInfrastructure
Responsibilities
Document Preparation: Create, compile, and submit accurate project submittals and close-out packages
Database & File Management: Maintain project documentation, plans, deliverables, and trackers in company and client systems
Coordinate Deliveries: Schedule and track project material deliveries to align with field timelines
Administrative Support: Assist Project Managers with scheduling, purchasing, and general project-related tasks
Reporting & Organization: Help prepare reports, maintain logs, and support communication flow across teams
Content & Communication: Assist with writing project content and communicating updates to internal and external stakeholders
Qualification
Required
High School Diploma or GED required
1–2 years in an administrative or project support role (preferably in construction, telecom, or technology)
Attention to Detail: You're the person who catches errors others miss and double-checks your own work
Time Management: Able to juggle multiple tasks with competing deadlines—without dropping the ball
Professional Communication: Clear, concise, and courteous with coworkers, clients, and vendors
Technical Skills: Proficient in Microsoft Office (Word, Excel, Outlook, and MS Project)
Team Player: You take direction well, pitch in wherever needed, and value collaboration
Confidentiality & Discretion: Trusted to handle sensitive documents and company information with care
Preferred
Associate's or equivalent experience preferred
Experience with project tools like Bluebeam, PlanGrid, or Smartsheet (a plus)
Field experience in structured cabling is a plus but not required
Benefits
Purposeful Work: Help streamline operations that directly impact client success and project outcomes.
Growth Opportunities: Build project coordination skills and grow toward a Project Manager or Operations role.
Collaborative Culture: Work closely with experienced professionals in a fast-moving, team-focused environment.
Tools & Training: Gain exposure to top-tier software tools and project management processes.
Stability & Support: Competitive pay, structured processes, and a leadership team that values your contribution.
Company
Instrata
A leader in integrated technology systems, Instrata specializes in creating robust and future-ready solutions for businesses, organizations, and healthcare systems.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Gilbert Romo
Chief Revenue Officer (CRO)
Company data provided by crunchbase