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University at Buffalo · 1 day ago

Administrative Assistant II

Buffalo, NY

Full-time

Onsite

New Grad, Entry Level

University at Buffalo is seeking an Administrative Assistant II to support the Office of the Chair within the Department of Medicine. This role involves ensuring operational efficiency and effectiveness across various departmental functions, including employee life cycle management, data entering and tracking, and operational excellence.

EducationHardwareKnowledge ManagementUniversities

Responsibilities

Standardization and streamline office job posting processes

Compile all necessary paperwork and documentation needed for routing and approvals

Organizing and facilitating office onboarding and offboarding activities; including the creation of templates, resources, and ensuring timely process

Assist with ensuring promotions and performance and reviews timelines are disseminated and completed with department leadership

Assist with department-wide appointments, re-appointment, and termination processes

Prepares and maintains all confidential records and files related to faculty/staff matters

Initiate ePTFs and collaborate with department staff as it relates to its respective funding sources, data entering and tracking completion of processes

Tracking and reporting information from various systems

Assists with space and facilities tracking and reporting

Compile and prepare reports from multiple sources according to a predetermined reporting schedule

Assist in the standardization of department-wide processes and ensuring timely completion of core tasks

Assist in creating and maintaining department-wide standard operating procedures

Assist with organizing and facilitating department events and activities

Provide cross coverage among other office staff assistant positions

Identify and address problems or obstacles in system and procedures related to operational

Perform other duties as assigned

Qualification

Data EntryReport PreparationOperational EfficiencyCollaborationProblem Solving

Required

Collaborating to ensure operational efficiency and effectiveness across all five pillars within the department: clinical, education, research, faculty/staff development, and community engagement

Standardization and streamline office job posting processes

Compile all necessary paperwork and documentation needed for routing and approvals

Organizing and facilitating office onboarding and offboarding activities; including the creation of templates, resources, and ensuring timely process

Assist with ensuring promotions and performance and reviews timelines are disseminated and completed with department leadership

Assist with department-wide appointments, re-appointment, and termination processes

Prepares and maintains all confidential records and files related to faculty/staff matters

Initiate ePTFs and collaborate with department staff as it relates to its respective funding sources, data entering and tracking completion of processes

Tracking and reporting information from various systems

Assists with space and facilities tracking and reporting

Compile and prepare reports from multiple sources according to a predetermined reporting schedule

Assist in the standardization of department-wide processes and ensuring timely completion of core tasks

Assist in creating and maintaining department-wide standard operating procedures

Assist with organizing and facilitating department events and activities

Provide cross coverage among other office staff assistant positions

Identify and address problems or obstacles in system and procedures related to operational

Perform other duties as assigned

Benefits

Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.

Being a part of the University at Buffalo community.

Company

University at Buffalo

University at Buffalo is a premier, research-intensive public university and a member of the Association of American Universities It is a sub-organization of The State University of New York.

Founded in 1846