NEOGOV · 1 week ago
Graduate Advisor/Licensure Officer
Chicago, IL
Full-time
Onsite
New Grad, Entry Level
$47K/yr - $50K/yrSaint Xavier University is seeking a full-time Graduate Advisor/Licensure Officer in the Education Division. This role involves serving as a secondary licensure officer, advising graduate students, managing student records, and assisting with residency placements and licensure workshops.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Serve as secondary licensure officer for the Division of Education for IL Professional Educator Licenses
Assist with evaluating transcripts to determine course equivalencies for Illinois State Board of Education (ISBE) mandated prerequisite and program and endorsement requirements
Assist with inputting licensure data in SXU’s data management system
Provide advising for graduate student programs in the Division of Education
Assist in the management and coordination of Residency placements for Alternative Licensure programs
Assist in the development of licensure workshops for students in the Education Division
Help to distribute information to students, faculty, staff and other university offices regarding licensure and ISBE related matters
Respond to questions from candidates, faculty, staff and other university offices regarding licensure and ISBE related matters
Assist in the management of student records related to licensure
Provide licensure verifications as needed
Assist with pre-student teaching audits
Participate in ISBE licensure trainings/webinars
Assist with the collection and analysis of data related to enrollment, licensure, content test scores, program benchmark requirements
Complete other licensure-related duties as necessary to assist the Licensure Officer
Assist in the recruitment, support, and retention of graduate students throughout the matriculation process
Explain the graduate programs and provide all options for earning initial licensure to help students choose the best program to fit their need
Monitor grades and connect students to appropriate academic supports
Explain state testing and provide study guides and any additional information on how to prepare for testing
Create and update tracking codes and other student data in university tracking systems
Collaborate with Records and Advising with graduate transfer of courses from previous institutions for newly admitted students
Assist with graduate program orientation sessions
Review transcripts for incoming graduate students for traditional and alternative licensure programs
Assist students with developing academic plans for traditional and alternative licensure graduate programs
Assist graduate students with course selection, degree requirements, academic policies, and records
Communicate degree requirements and academic policies to graduate students and faculty
Collaborate with faculty (within and outside the Education Division) and admissions office on processes, communication, and record keeping
Assist with the development of advising resources promoting student success, enrichment, and retention
Advise graduate students via phone, e-mail, Zoom, and in-person appointments
Assist graduate students with course registration
Prepare and maintains student files toward completion and licensure
Maintain accurate records using various software
Qualification
Required
Bachelor's degree (Education background preferred)
Experienced in the use of (or skilled in learning) computer technology and software, preferably Microsoft Teams, Excel, Colleague and Slate
Highly organized and detail-oriented for short-term and long-term projects
Experience working with and analyzing data
Strong communication and problem-solving skills
Ability to maintain positive and productive relationships with faculty, staff and students
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
Founded in 1999
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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