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Fuller Theological Seminary · 2 days ago

TENx10 Administrative Assistant

Pasadena, CA, US

Full-time

Hybrid

Entry Level

$20/hr - $23.50/hr

2+ years exp

Fuller Theological Seminary is seeking a full-time TENx10 Administrative Assistant to support the execution of the TENx10 Collaboration, a national discipleship movement. The role involves providing administrative, financial, and team support, ensuring efficient operations while maintaining a high level of customer service.

Continuing EducationEducationHigher Education

H1B Sponsor Likely

Responsibilities

Process all payments, deposits, monthly business credit card statements, and reimbursements for staff, hired consultants, and vendors. This includes collecting payee information (W9s, ACHs, invoices), interfacing with the necessary departments at Fuller, and keeping detailed records of all financial transactions in the proper databases

Execute contracts through the proper Fuller systems, including acquiring legal review and approval, implementing suggested edits, requesting signatures from and sending notifications to appropriate parties, and maintaining documentation of records

Plan the logistics for weekly staff meetings: maintain schedule of staff devotionals and icebreakers, send notifications and reminders in advance to collect agenda items for upcoming meetings, and coordinate the technology to conduct meetings (Zoom links, Google calendars, Google docs for note taking, etc.)

Take detailed and comprehensive notes during all appropriate TENx10 staff meetings and ensure all follow up and to-do items are assigned to appropriate parties within a timely manner

Plan the logistics for staff appreciation events such as staff parties and birthdays

Communicate personnel related announcements to the TENx10 team, such as filling out timecards, upcoming holidays and office closures, and Fuller-wide staff announcements

Provide logistical support to the TENx10 team and Executive Leadership Team (ELT), as needed, which includes:

Arrange appointments as directed, initiate recurring meeting schedules with key individuals, attend meetings for the purpose of transcribing information discussed, as requested

Send and mail packages and letters (physical and digital) to stakeholders, as directed

Additional logistical support including running various errands and supporting event planning, as needed

Process mail for TENx10. This includes preparing and shipping packages and letters to external stakeholders and event attendees, as needed

Serve as the primary point of contact for TENx10 with excellent support, hospitality, and customer service. This includes answering, screening, and routing all emails from the info@tenx10.org account to their appropriate destinations, noting and conveying details thoroughly and concisely

Purchase office and event supplies, coordinate delivery to appropriate parties as needed, and keep detailed and up-to-date records of inventories

Aid in maintaining accurate grant metrics through routine data entry and clerical support

Maintain and keep organized electronic filing systems, folders, and documents of all office information, records, and projects. Includes keeping the team calendar up to date and paying online subscriptions

Assist in the creation and posting of job descriptions for new positions

Assist in the vetting of prospective applicants by organizing job application documents, collecting additional information from applicants as needed, and supporting the pre-screening process for interviews

Communicate instructions and schedule interviews with prospective applicants

Participate in hiring interviews and serve as note-taker, as assigned

Assist in the creation of sample skills assessments to test applicants’ knowledge and skills

Assist in the onboarding of new hires, as needed

Other duties, as assigned

Qualification

Administrative experienceAttention to detailOrganizational skillsBachelor's degreeProject management softwareTechnologically savvyCustomer serviceCommunication skillsTeam collaboration

Required

Bachelor's degree or equivalent

Two to three years related experience as an administrative or executive assistant

High attention to deadlines, accuracy, and details

Ability to travel domestically at least once a quarter for various events

Ability to work a primarily remote role with regular on-site presence required at our Pasadena campus

Ability to manage the storage and shipping of TENx10 supplies and resources that are stored at the Fuller Campus

Ability to store some office and shipping materials in personal residence if needed

Strong customer service orientation with a professional and kind demeanor

Able to maintain a positive customer service attitude in challenging situations

Energetic self-starter with ability to work independently

Works well in a multicultural environment with focus on diversity, equity and inclusion

Able to work with a diverse remote team and interact with team members via digital task management systems and virtual meeting environments

Strong verbal and written communication skills

Technologically savvy with a high proficiency with work and project management applications, such as Monday.com, Airtable, Google Apps, and Microsoft Office applications

Works well under pressure and can manage pressing requests and situations

Able to prioritize multiple tasks simultaneously

Ability to work effectively both independently and as a member of a team

Company

Fuller Theological Seminary

Fuller Theological Seminary is one of the largest and most diverse multidenominational seminaries.

Founded in 1947

Pasadena, California, USA

201-500 employees

http://www.fuller.edu/

H1B Sponsorship

Fuller Theological Seminary has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

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2021 (1)