City of Newport News · 1 week ago
OFFICE MANAGER - ADMINISTRATION OFFICE
Newport News, VA
Full-time
Onsite
Mid, Senior Level
2+ years expThe City of Newport News is seeking an Office Manager for their Parks and Recreation Administration Division. This role involves managing administrative operations, providing high-level support, supervising staff, and ensuring effective workflow within the department.
GovernmentInformation ServicesManagement Consulting
Responsibilities
Coordinates the administrative operations and workflow for the Parks and Recreation department
Performs complex administrative support work such as word processing, creating spreadsheets, correspondence, development and maintenance of various calendars, and functions that may require interpretation, judgment and determining appropriate processes to be used
Evaluates the department’s current and long-term needs and makes recommendations for process and system improvements
Serves as the department’s payroll clerk, including time and attendance and reconciliation of payroll
Maintains, procures, and enters requisitions for office supplies and equipment inventories; reconciles statements and maintains files and purchase orders for purchases
Interacts with the public and others outside the work unit to obtain and provide information and assistance in a variety of circumstances
Screens and responds to inquiries and complaints; provides information on policies and procedures
Responsible for the effective supervision of the department’s administrative support staff, including leave approval, performance management, employee relations, prioritizing, and assigning work and related activities
Develops and maintains a divisional records management system that includes a wide variety of projects, correspondence, contracts, and legislative records
Ensures all records are documented, stored, and disposed of in accordance with the records retention schedule
May assist in maintaining budget, grant applications and tracking, monitoring revenue and expenses and forecasting revolving budget updates
May serve as P-Card Manager and update P-Card processes and procedures
May manage and maintain accounts in the registration management systems to include EZ Childtrack and Civic Rec
May be assigned to work outside and at special events in certain circumstances
Performs other duties as assigned
Qualification
Required
Thorough knowledge of office systems, practices, procedures and administration
Knowledge of general office equipment and personal computers to include word processing, spreadsheet, and related software
Knowledge of human resources and modern business principles, theories and practices
General knowledge of organizational development including training principles and practices
Knowledge of general accounting principles, financial computations, statistical analysis and forecasting techniques
Knowledge of basic budgeting principles and practices
Considerable knowledge of principles and processes for providing customer service
Knowledge of planning, organizing and managing resources to bring about the successful completion of specific project goals and objectives
Thorough knowledge of leadership techniques, principles and procedures to assign work, schedule, supervise, train, and evaluate the work of assigned staff
Utilizes a personal computer with word processing, spreadsheet, and related software to effectively complete a variety of administrative tasks with reasonable speed and accuracy
Develops and maintains cooperative and professional relationships with employees at all levels and the public
Effectively handles inquiries, complaints from or disputes with citizens and staff from outside agencies
Uses logic and reasoning to understand, analyze, and evaluate situations and exercise good judgment to make appropriate decisions
Excellent ability to effectively communicate ideas and proposals verbally and in writing, to include the preparation of detailed reports which include numerical information and statistics
Ability to handle a variety of human resources issues with tact and diplomacy and in a confidential manner
Ability to listen and understand information and ideas being presented verbally and in writing
Ability to perform arithmetic, algebraic, and statistical applications
Ability to employ economic and accounting principles and practices in the analysis and reporting of data
Ability to establish and implement effective administrative programs and procedures
Ability to plan and organize daily work routine
Establishes priorities for the completion of work in accordance with sound time-management methodology
A Bachelor's Degree and 2-3 years of progressively responsible administrative support experience or an equivalent combination of education and experience, including 2 years of supervisory experience
An acceptable general background investigation to include a local and state criminal history check and sex offender registry check as well as a valid driver's license with an acceptable driving record
Requires the ability to exert light physical effort in sedentary to light work
Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds)
Tasks may involve extended periods of time at keyboard or work station
Some tasks require the ability to perceive and discriminate sounds and visual cues or signals
Some tasks require the ability to communicate orally
Essential functions are regularly performed without exposure to adverse environmental conditions
Company
City of Newport News
City of Newport News is a government administration that provides various types of management consulting services.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase