NEOGOV · 4 days ago
Executive Assistant to the Vice President of Academic Affairs
Council Bluffs, IA
Full-time
Onsite
Mid Level
3+ years expNEOGOV is associated with Iowa Western Community College, and they are seeking an Executive Assistant to the Vice President of Academic Affairs. This role involves providing comprehensive administrative support to the VPAA and assisting with tasks related to the Business & Community Education Division, while maintaining confidentiality and ensuring organizational efficiency.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Demonstrates IWCC’s core mission, vision and values
Collects check requests and requisitions, monitors expenses, and maintains files in an organized system
Maintains list of Academic Affairs budget codes
Collaborates with academic deans and divisional secretaries to maintain complete credit faculty files, including official transcripts, performance evaluations, and Quality Faculty Plan (QFP) documents
Collaborates with BCE vice president and directors to establish and maintain non-credit faculty files, including essential qualifications, annual reviews, and contracts
Receives and distributes official transcripts to the appropriate dean or director
Maintains spreadsheets for full-time and adjunct faculty keeping track of missing documents, hires, resignations, terminations, and promotions
Follows up with supervisors to obtain required documents
Provides assistance to the Academy for Teaching Excellence and professional development days
Maintains the extensive filing system of the office
Keeps Academic distribution lists current
Tracks Academic office assignments
Updates shared Instructional Council & Department Chair calendar
Maintains the division secretary room assignments list
Maintains all IWCC organizational charts
Serves as a contact for students, faculty, community, and vendors
Schedules meetings for the VPAA and designated persons
Tracks curricular changes, archives, and maintains accuracy of this data for the academic year
Prepares curricular reports for the Board of Trustees meetings
Records, archives, and communicates minutes for Instructional Council meetings
Organizes, prioritizes, and retrieves appropriate data to complete assignments from the VPAA within established guidelines
Serves as central room scheduler for Academic spaces
Tracks student field trip approval forms
Maintains schedules of important dates for Academic Affairs, including future term scheduling, syllabus deadlines, Fall and Spring terms, and Perkins V and Nine Cent Levy equipment and professional development requests
Other duties as assigned
Qualification
Required
Associate degree or three years of progressively responsible administrative professional experience is required
Excellent interpersonal and customer service skills
Strong organizational skills including the ability to multi-task, to meet deadlines, to maintain and access paper and electronic files, to produce error-free final products, and to manage time and output
Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Teams)
Ability to read, write and speak English fluently
Professional in communications, appearance, relationships, and responsiveness
Positive attitude
Ability to maintain strict confidentiality at all times
Self-starter with the ability to perform with little or no direct supervision
Regular, prompt & reliable attendance
Ability to lift up to 10lbs
The employee frequently is required to sit for extended periods of time and use hands to operate computer keyboard, telephone and basic office equipment
While performing the duties of this job, the employee is regularly required to talk and hear
Ability to drive company owned or personal vehicle
Benefits
Up to 19 paid holidays
Additional 88 hours of paid time off in the summer
Vacation & sick time
Employer paid medical
Dental
Life
HSA with a match
IPERS pension plan with over 9% employer match
Reduced summer schedule
Free access to our new wellness facility
Employee concierge services
Many other voluntary benefits to choose from
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase