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Liliʻuokalani Trust · 2 days ago

Office Manager (Liliuonamoku)

Honolulu, HI

Full-time

Onsite

Mid Level

3+ years exp

Liliʻuokalani Trust is focused on the well-being of Hawaiian children and families, and they are seeking an Office Manager for Liliʻuonamoku. The Office Manager will oversee administrative operations, manage staff, and ensure the effective functioning of office facilities.

CommunitiesFamilyNon ProfitSocialSocial Impact

Responsibilities

Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image

Establish a team atmosphere through leadership and teammate development. Works and oversees office administrative staff

Responsible for developing organizational procedures and systems for office operations including filing systems, security systems, facilities and staffing. Supports and implements all new computer software programs and follows standardized procedures for permanent records retention and retrieval

Oversees and is responsible for Liliʻuonamoku’s administrative operations budget, capital improvements, and expenditures; ensures compliance with the agency’s policies and procedures

Manage relationship with Alakea and LT condo’s building management team, Liliuʻonamoku vendors and service providers to assure that the operations and maintenance (building, equipment, furnishing, etc.) are addressed

Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities

Coordinate and collaborate with our IT Department to ensure that the daily operations of all the system technologies are properly functioning

Responsible and manages all the operations and reservations for LT condo unit(s)

Coordinates service/professional contract submittals and follow-ups

Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions

Responsible for arranging internal office moves and providing arrangements for office meetings and assigning parking stalls to appropriate staff

Participates as needed in special projects as assigned by the Office Manager Lead and collaborates with other kīpuka leads

Contributes to the Trust’s success by accepting new assignments, helping team members, learning new skills, and striving to improve team and organization results

Qualification

Office managementAdministrative operationsBudget managementProficient in WordProficient in ExcelProficient in PowerPointCultural competenceInterpersonal skillsCommunication skillsTeamwork

Required

Bachelor's Degree or equivalent experience

Minimum 3-5 years of experience in managing an office

Strong management, administrative, organizational, interpersonal, verbal communication, and writing and presentation skills are required

Proficient in Word, Excel and PowerPoint

Company

Liliʻuokalani Trust

Liliʻuokalani Trust (LT) is a private operating foundation founded in 1909 by Hawaiʻi’s last reigning monarch, Queen Liliʻuokalani, for the benefit of the most vulnerable Native Hawaiian children.

Founded in 1909

Honolulu, Hawaii, USA

201-500 employees