Marine Corps Community Services ยท 2 days ago
ADMINISTRATIVE SUPPORT SPECIALIST
Quantico, VA
Full-time
Onsite
Entry, Mid Level
$64K/yr - $67K/yr
3+ years expMarine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! The Administrative Support Specialist will coordinate daily operations and perform a variety of administrative functions in support of the Director and Deputy Directors, ensuring smooth office operations and compliance with administrative directives.
AssociationCommunitiesEducation
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Serves as Administrative Support Specialist within the Business and Support Services Division (MR). Coordinates daily operations and performs a wide variety of responsible administrative functions in support of the Director and Deputy Directors. Handles matters of a confidential and sensitive nature using significant judgement. Organizes flow of operational program processes in an office environment. Establishes status of actions on numerous projects and program operations. May serve on a variety of advisory committees. May be delegated signatory authority for selected administrative matters
Reviews and interprets directives and regulations. Maintains official files. Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies, procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format. Collects, compiles and organizes information and data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Manipulates data to meet presentation and report requirements
Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation. Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections if needed. Establishes suspense dates to collect responses and submits information as required by requests
Performs support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds; preparing travel orders, itineraries and liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; approving employee time, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans. May provide administrative support for the ETMS2 tracker system
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment
Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs. may be required
Qualification
Required
Bachelor's Degree from an accredited college or university in a related field appropriate to work of the position, OR an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above, OR three years experience that demonstrates broad knowledge of administrative practices and principles
Skill to organize and coordinate multiple high visibility projects simultaneously
Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation
Skill to operate a personal computer and associated peripheral equipment and software
Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies
Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization
Benefits
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
This activity is a Drug-free workplace.
Company
Marine Corps Community Services
Investing in Marines for Duty, Home & Self MCCS exists to serve Marines and their families through our Mission, Vision, and Values that revolve around the Marine Corps ethos of Honor, Courage, and Commitment.
Founded in 2002Quantico, Virginia, USA
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Anthony Piantieri
Chief Financial Officer
Brian Fix
Chief Financial Officer
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